Mill Valley School District Board of Trustees
Regular Meeting No. 11 - June 15, 2005
MINUTES
| Trustees Present: | Jeffrey Freiberg, Monib Khademi, Laura Murphy, Paula Reynolds, Brian Swartz |
| Administrators Present: | Barbara B. Young,
Superintendent Kerri M. Mills, Ed.D., Assistant Superintendent/Special Education Whitney Hoyt, Middle School Principal Anna Lazzarini, Middle School Assistant Principal-Elect Leslie Thornton, Strawberry Point School Principal Gail van Adelsberg, Tamalpais Valley School Principal Chris Lincoln, Director of Technology |
| CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 7:00 PM on Wednesday, June 15, 2005 at the Mill Valley School District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Reynolds called the meeting to order at 7:02 PM and announced that Ms. Murphy would be late to the meeting. |
| AGENDA | M/S/C Khademi/Freiberg (4-0; Murphy absent) to approve the agenda, with Item H (Personnel) deferred to later meeting, and with Public Comment to follow Superintendent and Staff Reports. |
| COMMUNICATIONS - Public Comment |
Ms. Hoyt introduced Middle School students Adam Berman and Benjamin Harris, who expressed concerns about the school's lunch area and the need for a permanent overhang and requested financial aid from the District. Mr. Freiberg, who supports district participation in conjunction with the PTSA, requested that the topic be considered at the next regular meeting in August. Trisha Garlock, Kiddo Executive Director, commented on recent concerts and performances. |
| - Supt. Report | Superintendent Young recognized the Strawberry Point School community for its recent "Oliver" production and the dedication of its mural; thanked the I-J for article on mural; reported on Kiddo officer transition: Deborah Miller will continue as Chair, with Elizabeth Suzuki as Vice-Chair for 2005-06. Mr. Freiberg added that outgoing members Patti Flynn-Boston, Tim Ryan, Whitney Spagnola and Barbara Young were recognized by the Kiddo board. |
| STRATEGIC
PLAN Finance - Public Hearing; Budget |
Ms. Reynolds opened a Public Hearing regarding the 2005-06 District Budget. As there were no comments, the Hearing was closed. |
| 05/06 Budget | Interim CBO Michele Rollins reviewed the three-year projections based on budget assumptions. Discussion included the general and all other funds. Also discussed: amount of reserve needed as a Basic Aid district; deficit spending; enrollment changes; STRS increase. Ms. Young reviewed her recommendations from the June 8 meeting: revise policy regarding a 10% reserve; comprehensive enrollment study; reconfiguration study regarding facilities and space needs; representative committee to work with the Board and Superintendent on a three-year plan to rebuild the reserve. Appreciation was extended to Ms. Rollins for her work on the budget. |
| - Motion: 05/06 budget approved | M/S/C Khademi/Swartz (4-0; Murphy absent) to adopt the 2005-2006 Budget as presented. |
| CTAC tech plan | The plan recommended by the Community Technology Advisory Commission (CTAC) was reviewed and discussed, including upgrading the infrastructure and a teacher laptop program. Ms. Young recommended that at least two teachers be assigned to CTAC as non-voting members; one from Middle School and one K-5 teacher. Other recommendations, needed to provide the tools for technology needed by teachers, include establishing a district-wide committee to establish curriculum and act as liaison between staff and CTAC; providing laptops for teachers and developing needed policies and procedures; continuing the commitment with Apple training started this year; providing computer carts for schools. Mr. Lincoln presented specifics for improving our infrastructure, including our existing wired network, servers, laptops, and wireless installation. (Ms. Murphy arrived at meeting at 8:10 PM.) Mr. Khademi spoke in favor of CTAC's infrastructure proposals, adding that CTAC's priority is to upgrade the current hardwiring and then phase-in the wireless network. He said that the laptop program could be developed on a parallel track. (Mr. Khademi excused himself from the meeting at 8:20 PM.) Discussion followed, including benefits of laptops for teachers, Kiddo's participation in the laptop program, and how to phase in recommendations. The following motion addresses the District's wired infrastructure needs. It does not include the wireless infrastructure or laptops. |
| - Motion; tech plan expenditure | M/S/C Swartz/Reynolds (4-0; Khademi absent) to authorize the expenditure of estimated $213,000 for the first three items recommended in "Scenario 1", specifically OPT-E-MAN & revised cabling, servers & storage, and reconfiguration of Network Operations Center in the District Office. |
| Ring Mtn. lease | Ms. Young reported that Ring Mountain Day School has requested a reduction in rent for certain expenses that it has incurred. Following discussion of current agreement and consideration of the request, Superintendent Young recommended denial of the request. The following action was taken. |
| - Motion: Ring Mtn. | M/S/C Freiberg/Murphy (4-0 Khademi absent) to deny Ring Mountain Day School's request to renegotiate its lease with the District. |
| MVTA Proposal | Kathie Fischer, Co-President of the Mill Valley Teachers Association (MVTA), presented the MVTA's initial proposal for 2005-06 negotiations. The proposal is for a new Article 26, which would establish maximum class sizes for K-5 and establish maximum student contacts for teachers in Grades 6-8. |
| Middle
School - Alternative program |
Ms. Hoyt presented an update on the new Middle School alternative program for 2005-06, saying that the two program teachers, Lance Lewis and Molly Peets, will participate in a training program over the summer. |
| - Tam Area Council | Ms. Hoyt, Tam Area Council (TAC) co-chair, reviewed the purpose and the work of the Council this past year. The Council, which consists of representatives from Tam High School and the three feeder districts to Tam (Bolinas-Stinson, Mill Valley and Sausalito), addresses transition and articulation issues. The group has articulated in math and foreign language, and added science this year. Other areas of focus include music and the arts, and tracking students at risk over their four years at Tam. |
| Education - Public hearing: 04-05 instr. mat'ls |
Ms. Reynolds opened a Public Hearing on Sufficiency of Instructional Materials for 2004-05. Ms. Young reported that sufficient instructional materials were available for the 2004-05 year. As there were no comments from the public, the hearing was closed and the following actions taken. |
| - Res.#22-04/05: Sufficient Mat'ls | M/S/C Swartz/Murphy (4-0 Khademi absent) to adopt Resolution #22-04/05: Sufficiency of Instructional Materials for 2004-05. |
| - Stds-aligned cert. | M/S/C Swartz/Murphy (4-0 Khademi absent) to approve Certification of Provision of Standards-Aligned Instructional Materials for 2004-05. |
| BUILDINGS/SITES - 5 Yr. Maint plan |
The 2000-05 Five-Year Maintenance Plan was reviewed and revision for 2004-05 addressed. The following action was taken. |
| - Motion: revised Maint. Plan 2000-05 | M/S/C Freiberg/Murphy (4-0 Khademi absent) to approve revisions to the 2000-05 Five-Year Maintenance Plan. |
| BOARD REPORTS | Kathy Hattner was acknowledged for her work with the Board, especially during this transitional period. Ms. Reynolds: gave an Education Task Force update regarding its grant and five-year strategic plan, with thanks to Ms. Young and Jill Sampson for their work in acquiring Marin Community Foundation funding; announced that a second round of CBO interviews will be June 23, with appointment expected to be made at a special meeting on July 8, 2005. Ms. Murphy: reported on the Strawberry Point School mosaic dedication. |
| MINUTES; reg. 6/8/05; spec. 6/6/05 | M/S/C Freiberg/Murphy (4-0 Khademi absent) to approve minutes of Regular meeting of June 8, 2005; and Special meeting of June 6, 2005. |
| CONSENT AGENDA - Warrants |
M/S/C
Freiberg/Swartz (4-0) to approve Consent Agenda: - Warrants #0269-1109/1148, dated 06/08/05, for $53,496.56. |
| - Payroll | - Payroll certifications - May 2005: Mid month, dated 6/7/05, for $78,468.16; June 2005: End of Month J-2, dated 6/8/05, for $476,155.52; End of Month J-3, dated 6/8/05, for $476,155.52. |
| - PAF #0405-12 | - Personnel Action Form #0405-12. |
| - Auth. to sign | - Resolution #21-04/05: Authorizations to Sign on Behalf of Board for 2005-06. |
| - MOU; CSEA | - Memorandum of Understanding with CSEA - Ch. 360 regarding 2005-06 work calendar for 11-month Systems Administrators. |
| - Steve/Kate camp | - Lease agreement with Steve & Kate's Camp. |
| - Qrtly Invest. rprt | - Quarterly Investment Report: Report of County, Schools and District investments as of March 31, 2005. (information only) |
| - Eng. Lang. app | - English Language Acquisition Program Application for Funding for 2005-06. |
|
ADJOURNMENT |
Ms. Reynolds announced that the next regular meeting of the Board will be on Wednesday, August 31, 2005 at 7:00 PM at the Mill Valley School District Administrative Office and adjourned the meeting at 9:28 PM in honor of Superintendent Barbara Young. |
Respectfully submitted,
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