Mill Valley School District Board of Trustees
Regular Meeting No. 5 - December 8, 2004
MINUTES
| Trustees Present: | Monib Khademi, Laura Murphy, Paula Reynolds, Brian Swartz |
| Trustee Absent: | Jeffrey Freiberg |
| Administrators Present: | Barbara B. Young,
Superintendent Laurie Harden, Assistant Superintendent/Business Services Kerri M. Mills, Ed.D., Assistant Superintendent/Special Education Whitney Hoyt, Mill Valley Middle School Principal Kathleen Huntington, Mill Valley Middle School Assistant Principal Stephany La Londe, Old Mill School Principal Peg Minicozzi, Park School Principal Leslie Thornton, Strawberry Point School Principal Carly Tolson, Edna Maguire School Principal Gail van Adelsberg, Tamalpais Valley School Principal |
| CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 5:30 PM on Wednesday, December 8, 2004 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 5:30 PM and announced that Mr. Freiberg was absent. |
| CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session for the Board to conference regarding anticipated litigation: two potential cases; and for Superintendent evaluation. |
| RECESS - RECEPTION | At the conclusion of the Closed Session at 6:30 PM, the meeting was recessed to hold a reception for outgoing Board President Monib Khademi. |
| RECONVENE & REPORT | Mr. Khademi reconvened the meeting to public session at 7:04 PM and announced that no action was taken in Closed Session. |
| AGENDA | M/S/C Murphy/Reynolds (4-0) to approve the agenda, with Item #10 deferred to January meeting, and with Item #4 to be addressed at 9:00 PM when Mr. Freiberg will join the meeting. |
| ORGANIZATION | Mr. Khademi turned the meeting over to Superintendent Young for the election of Board President. |
| - President: Reynolds | M/S/C Khademi/Swartz (4-0) to elect Paula Reynolds as Board President for 2005. |
| - V-P/Clerk: Swartz | M/S/C Khademi/Murphy (4-0) to elect Brian Swartz as Board Vice-President/Clerk for 2005. |
| - MCSBA rep: Freiberg | M/S/C Khademi/Murphy (4-0) to elect Jeffrey Freiberg as Trustee Representative to Marin County School Board Association for 2005. |
| - Committees/Liaisons | Ms. Reynolds reviewed the committee/liaison assignments for 2005: Community Advisory Financial Commission: Swartz; Community Advisory Technology Commission: Khademi; Curriculum Advisory Council: Murphy; Education Task Force: Reynolds; Joint Legislative Advisory Committee: Khademi; Kiddo!: Freiberg/Swartz; PTA Council: Murphy; School Liaison: EM & TV: Freiberg; MVMS: Khademi; OM: Swartz; PK & SP: Murphy. |
| - 04-05 meetings | M/S/C Swartz/Murphy (4-0) to affirm 2004-05 Board meeting schedule. |
| COMMUNICATIONS - Supt Report |
Superintendent Young reported on recent music events, the Middle School talent show, and the many community service activities at all the schools. |
| STRATEGIC
PLAN Finance - Special Reserve Fund |
Dick Swanson, Chair of the Community Financial Advisory Commission (CFAC), reviewed the background of the Special Reserve Fund and presented for discussion a draft policy for use of the fund. Following discussion, the Board accepted the draft policy, which will incorporate some of the suggestions made and be reviewed by counsel prior to a first reading in policy format at the January Board meeting. |
| - Marin Horizon lease | Mr. Freiberg joined the meeting in order to provide a quorum for this agenda item only. Ms. Reynolds and Mr. Swartz recused themselves from participation due to possible conflict of interest, at which time the meeting was turned over to Mr. Khademi for discussion and action. Mr. Freiberg reviewed Article 3 of the District's lease agreement with Marin Horizon School, which deals with rent and start of the new lease. Due to current circumstances in the permit process with the County of Marin, it is in the best interests of both parties to extend the notification date specified in Article 3 by 12 months. The following action was taken. |
| - Motion: Approve lease extension | M/S/C Freiberg/Murphy (3 aye; 0 no; 2 abstain: Reynolds & Swartz) to amend provision in Article 3 of Agreement with Marin Horizon School, extending to January 2006 for the building permit issuance and bond issuance; and to authorize Mr. Khademi to execute such an amendment on behalf of the District. |
| - 04/05 1st Interim | Ms. Harden reviewed the current budget, including multi-year projections and the changes from the original adopted budget. The current reserve is at 9.8%, with all labor negotiations settled except for the Superintendent and the Assistant Superintendent for Business Services. The current balance is close to that projected. |
| - Motion: 1st Interim | M/S/C Khademi/Swartz (4-0) to approve 2004-05 1st Interim Budget Report & Revisions with a positive certification. |
| - Res. #13-04/05 - 55% local parcel taxes | M/S/C Khademi/Swartz (4-0) to adopt Resolution #13-04/05: Support for 55% for Passage of Local Parcel Taxes. |
| Education - CTAC update |
Betsey Nelson and Page Murray, members of the Community Technology Advisory Commission (CTAC), reviewed the mission and progress of the group to date. Any funding needs, as determined by the CTAC and the Administrative Council working with Information Technology Manager Chris Lincoln, will be provided to the Board as it starts development of 2005-06 budget priorities. |
| - District Tech Report | Mr. Lincoln presented a district technology report, which included the current status of technology in the District. Future plans include participation in a county collaborative training program during the next year, and an update of the District's Technology Plan. |
| - 05/06 calendar | Ms. Young reviewed options for the 2005-06 school calendar, saying that it is a negotiable item with teachers. Board and audience discussion included when to place start and end dates for the year; whether to have the Wednesday before Thanksgiving be a holiday; and where to place staff development days. The Board will address the calendar further at its January meeting, with hopes to adopt a calendar earlier this year than in previous years. |
| PERSONNEL - Ass't Supt contract |
M/S/C Khademi/Murphy (4-0) to approve extension of agreement with Assistant Superintendent/Business Services, through June 30, 2007, including a salary increase, housing subsidy and longer work year. |
| POLICY MATTERS | Ms. Harden presented resolutions regarding Awards and Special Events & Activities, which follow Education Code parameters for spending authority of Board for those items. |
| - Res. #14-04/05 - Awards | M/S/C Khademi/Swartz (4-0) to adopt Resolution #14-04/05 - Awards. |
| - Res. #16-04/05 | M/S/C Murphy/Khademi (4-0) to adopt Resolution #16-04/05 - Special Events and Activities. |
| BOARD REPORTS | There were no Board reports. |
| MINUTES; Reg. 11/10/04; Spec. 11/15/04 | M/S/C Khademi/Murphy (4-0) to approve minutes of Regular meeting of November 10, 2004 and Special Meetings of November 15, 2004. |
| CONSENT AGENDA - Warrants |
M/S/C
Murphy/Swartz (4-0) to
approve Consent Agenda: - Warrants #0266-5495/5527, dated 11/03/04, for $29,478.06; -5836/5855, dated 11/05/04, for $16,635.00; -6421/6466, dated 11/10/04, for $40,652.52; -6859/6895, dated 11/12/04, for $42,111.31; -7129/7172, dated 11/17/04, for $88,836.69. |
| - Payroll | - Payroll certifications: October 2004: End of Month, dated 10/22/04, for $1,214,328.42; End of Month Miscellaneous, dated 11/1/04, for $5,380.70; Mid Month, dated 11/4/04, for $30,665.87. |
| - PAF #0405-5 | - Personnel Action Form #0405-5. |
| - Gifts: EM PTA; MVMS PTSA; TV PTA; Khademi | - Gifts: For benefit of EM, $864.35 for Conflict Resolution Training, from EM PTA; for MS, $8,713.00 for library, from MVMS PTSA; for TV, $4097.00 for library, and $6300.00 for classrooms account, from TV PTA; for District, Apple iMac, from M. Khademi. |
|
ADJOURNMENT |
Ms. Reynolds announced that the next regular meeting of the Board will be on Wednesday, January 19, 2005 at 7:00 PM at the Mill Valley School District Administrative Office, wished everyone a happy holiday break and adjourned the meeting at 9:45 PM. |
Respectfully submitted, |