Mill Valley School District Board of Trustees
Regular Meeting No. 8 - December 14, 2005
MINUTES
| Trustees Present: | John Duncan, Laura Murphy, Paula Reynolds, Steven Sell |
| Trustees Absent: | Monib Khademi, except for presence via teleconference for Annual Organization of Board |
| Administrators Present: | Ken
Benny, Superintendent Michele Rollins, Ed.D., Chief Business Official Chris Lincoln, Director of Technology Brian Moran, Director of Maintenance & Operations |
| CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in an added regular session at 5:00 PM at the Mill Valley School District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Reynolds called the meeting to order at 5:02 PM, and announced that Mr. Khademi was out of the country. |
| CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session for the Board to confer with labor negotiator Ken Benny; and for Superintendent evaluation. |
| RECONVENE & REPORT OUT | President Reynolds reconvened the meeting to Public Session at 7:01 PM, reported that the Board had met in Closed Session regarding labor negotiations and Superintendent evaluation, and that no action was taken. Ms. Reynolds announced that Mr. Khademi would be participating in the annual organization section of the meeting via teleconference from Europe. |
| AGENDA | M/S/C Murphy/Sell (4-0) to approve agenda with the following changes: add Paula Reynolds to Oath of Office; add Board reports at end of meeting; and delete item regarding Jamie Deppe from Personnel Action Form in Consent Agenda. |
| ANNUAL
ORGANIZATION Oath of Office |
Superintendent Benny administered a ceremonial Oath of Office for incumbent trustee Paula Reynolds and new trustees John Duncan and Steve Sell. These trustees were "officially" inducted at the December 8, 2006 added Regular Meeting. Family members present were introduced by the trustees inducted. Ms. Reynolds then turned the meeting over to Mr. Benny to conduct the election of Board President for 2006. |
| President: Reynolds | M/S/C Khademi/Murphy (5-0) to elect Paula Reynolds as Board President for 2006. |
| V-P/Clerk: Murphy | M/S/C Khademi/Sell (5-0) to elect Laura Murphy as Vice-President/Clerk for 2006. |
| MCSBA rep: Khademi / Reynolds | M/S/C Murphy/Duncan (4-0; Khademi absent) to elect Monib Khademi and Paula Reynolds as representatives to the Marin County School Boards Association, sharing the position for 2006. |
| Bd. assignments | Ms. Reynolds reviewed school liaison and committee assignments for trustees for 2006. |
| Meeting schedule | M/S/C Sell/Duncan (4-0; Khademi absent) to affirm the Board meeting schedule for the remainder of the 2005-06 school year, including four study sessions. |
| MINUTES: Reg. 11/9/06; Spec. 11/8/06; 11/30/06 | M/S/C Murphy/Sell (4-0; Khademi absent) to approve Regular Meeting minutes of November 9, 2005; and Special Meeting minutes of November 8, 2005 and November 30, 2005. |
| COMMUNICATIONS | Ms. Reynolds commented on the trustees' accessibility to parents, staff and community members; and apologized to the Old Mill School community for some of the comments she made at the November 9th meeting. Old Mill parents Leanne Hansen and Deborah Goldman addressed space and enrollment issues at the school. Parent Lynne Wong and teacher Aubrey Bowen addressed the Board regarding class sizes at 4th & 5th grades. |
| SUPT REPORT | Superintendent Benny reported on winter music programs attended and gave a brief update on the Facilities Task Force, which Dick Swanson, Chair of the Community Financial Advisory Commission, has agreed to lead. Membership in the Task Force is nearly complete, with regular reports to be made to the Board and recommendations expected by May. |
| CONSENT AGENDA | M/S/C Duncan/Sell (4-0; Khademi absent) to approve the Consent Agenda as follows: |
| BUSINESS/ FINANCE Warrants | -Warrants #0270-8269/8305, dated 11/04/05, for $43,667.48; -8801/8825, dated 11/09/05, for $65,185.74; - 9202/9249, dated 11/14/05; - 9663/9676, dated 11/16/05, for $15,569.19; -9992/0271-0026, dated 11/18/05, for $16,981.19; -0452/0478, dated 11/23/05, for $32,126.86; 0999/1023, dated 11/30/05, for $24,995.30; -1410, dated 12/02/05, for $2,800.00; -1887/1937, dated 12/07/05, for $159,971.84. |
| Payroll | - Payroll Certifications –September 2005: Mid, dated 10/07/05, for $38,591.78; Retro, dated 10/14/05, for $12,782.43; Mid Misc., dated 10/20/05, for $5,408.00; End of Month, dated 10/25/05, for $1,226,422.80. |
| Gifts; PK/SP/TV PTAs | -For Park, $1050.00 for Marin Poets in the Schools, from PK PTA; for Strawberry Point, total of $14,070.84 for various library funds/programs, from SP PTA; for Tam Valley, total of $13,748.00, for various programs. |
| Dev. Fee Study | - Agreement with School Facilities Planning & Management, Inc. to update Developer Fee Justification Study Document. |
| Qrtly Invest reprt | - Marin County Treasurer's Investment Report as of September 30, 2005. |
| STDT LEARNING & SCH PROGRAMS | - Employment-related Interdistrict Transfers for 2005-06 to MVSD from Novato USD for K. Henderson (8th); N. Henderson (6th) and C. Henderson (K). |
| PERSONNEL | - Personnel Action Form #0506-8, with deletion of Jamie Deppe from PAF. |
| REGULAR AGENDA | |
| BD
OPERATIONS District Goals |
Superintendent Benny presented five annual District goals, which align with the Strategic Plan, in the areas of student achievement; fiscal responsibility; staff recruitment & retention; communications; and facilities utilization & educational program delivery. The goals will be acted upon at the January 18th meeting. |
| 2006-07 calendar | Mr. Benny presented three options for the 2006-07 school year calendar: two with pre-Labor Day first day of school and one post-Labor Day start. the Administrative Council has reviewed them and bargaining unit leaders have been provided with drafts for review. Board and audience discussion followed. Further information and discussion will be at the January board meeting, with adoption of final calendar expected at February 8 meeting. Mr. Benny reported that Tam High District has adopted a calendar for two years, and suggested that our Board also consider adoption of 2007-08 calendar this year. |
| Policies & Regulations | Superintendent Benny reviewed minor changes to AR 1312.4 - Williams Uniform Complaint Procedures, as mandated by Ed. Code. |
| AR 1312.4; Wms. Complaint rev. | M/S/C Duncan/Sell (4-0; Khademi absent) to approve changes to AR 1312.4 - Williams Uniform Complaint Procedures. |
| Tech related policies | Director of Technology Chris Lincoln reviewed proposed revisions to technology related board policies and regulations. After discussion, the following action was taken. |
| 1st rdg: AR 3512; BP/AR 4040; BP 6161.2; AR 6163.4 | M/S/C Murphy/Duncan (4-0; Khademi absent) to approve for first reading, including changes: AR 3512 - Equipment; BP/AR 4040 - Employee Use of Technology; BP 6161.2 - Damaged or Lost Instructional Materials; AR 6163.4 - Student Use of Technology. |
| BUSINESS/FINANCE 1st Interim |
Dr. Rollins, Chief Business Officer, presented the 2005-06 Budget Revision and 1st Interim Financial Report, for budget as of October 31, 2005. |
| - Approve 1st Interim | M/S/C Duncan/Murphy (4-0; Khademi absent) to approve 2005-06 Budget Revision and 1st Interim Financial Report. |
| Dev. Fee Account | Dr. Rollins reported on the use of District developer fees for 2004-05, with the majority of fees used to fund the Park School modular. |
| Budget Development | Dr. Rollins presented update on budget development, saying that she and Superintendent Benny will be visiting sites to discuss the budget and get feedback in preparing the 2006-07 budget. |
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| SDT LEARNING & SCH PROGRAMS | |
| Assessment | Superintendent Benny presented the second assessment update, focusing on California Standards Test. |
| Parent Survey | Due to the lateness of the hour, the 2004-05 Parent Survey was postponed. |
| BOARD REPORTS | Ms. Reynolds reported on the "4.0" Middle School breakfast for students and their families; and announced the March 1 countywide superintendent/trustee dinner. |
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ADJOURNMENT |
Ms. Reynolds announced that the next regular meeting of the Board will be on Wednesday, January 18, 2006 at 7:00 PM, and adjourned the meeting at 10:35 PM. |
Respectfully submitted, |