Regular Board Meeting Minutes - October. 16, 2000

Mill Valley School District Board of Trustees
Regular Meeting No. 5 - October 16, 2000
MINUTES

Members Present:	Jeffrey Freiberg, Len Gensburg, Julie Kennedy, Monib Khademi, Elizabeth Spencer
Administrative Staff:	Barbara B. Young, Superintendent Dorothea M. Thompson, Ed. D., Interim Assistant Superintendent Kerri M. Mills, Ed.D., Director of Special Education
CALL TO ORDER	The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 5:30 PM on Monday, October 16, 2000 at Mill Valley School District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Spencer called the meeting to order at 5:32 PM.
PUBLIC COMMENT/ CLOSED SESSION	As there was no public comment, the meeting was adjourned to Closed Session at 5:33 PM.
RECONVENE	Ms. Spencer reconvened the meeting to open session at 7:00 PM, and reported that the Board held a conference with labor negotiators Barbara Young, Len Gensburg and Liz Spencer, pursuant to Gov. Code section 54957.6, and that the Board would continue the closed session following the public meeting.
AGENDA	M/S/C Kennedy/Khademi (5-0) to approve agenda.
SPECIAL RECOGNITIONS	Superintendent Young commended Annette Bernardini, Middle School copier aide, for the fine job she has done for more than ten years at the school.
COMMUNICATIONS Public - teacher negot.	Teachers John Rojas, Bob Jacobs, Lisa Monge, Adam Sanchez, Abbie Koss and Grady Carson made presentations to the Board regarding teacher negotiations. Parents and teachers continued discussion regarding District budget and the status of negotiations.
Superintendent Report	Superintendent Young report: mailing of emergency cards home this year for the first time cost $3500 and said that it will not continue next year; districts have received County calendar options for the 2001-02 school year with the request for local districts to match major breaks with the County; complimented the "Marin I-J" for its series of articles about teachers; future policy discussion on police interviews of students on campus; and Dominican University has new Dean of Education and will re-open a special education credentialing program.
Staff Reports	District Librarian Jane Ritter reported that the Board will need to approve in December the expenditure of funds for two State programs. Ms. Ritter gave an overview of statewide issues, the status of the district's automated system and of the new library at Strawberry Point. Dr. Mills commended our speech therapists for their cooperation in covering extra assignments during a colleague's recuperation.
Board Reports	Mr. Freiberg announced that he will be leaving the meeting at 7:30 PM to represent the District at a City Council meeting regarding utilities undergrounding near Park School. Ms. Kennedy reported that she attended her first State Special Education Advisory Committee meeting. It was reported that 25 district teachers, parents, administrators and local law enforcement personnel attended the Tools for Tolerance program at the Simon Wiesenthal Museum in Los Angeles.
MINUTES 9/25/00; 10/9/00	M/S/C Gensburg/Freiberg (5-0) to approve minutes of regular meeting of 9/25/00. M/S/C Kennedy/Gensburg (5-) to approve minutes of special meeting of 10/9/00.
BUSINESS/FISCAL Developer fees acc'tg	Budget Manager Jennifer Frost gave an accounting of developer fees; much of the income was used to re-pay a fund loan for the modulars at Edna Maguire School, which were not covered by the first bond measure. Ms. Frost also explained specifically how developer fee income can be used. The Board discussed lowering the threshold for collection of fees from the current 500 square feet.
Site block grants: OM & PK	Principals Leslie Thornton, of Old Mill School, and Ruthanne Bexton, of Park School, reported on Site Block grants proposals for 2000-01, using one-time State money.
- Motion: block grants	M/S/C Khademi/Freiberg (5-0) to approve Site Block Grant Proposals for Old Mill and Park Schools for 2000-01.
Business Office update	Ms. Young reported that, with Dr. Machi retiring, the District will be using the services of the Fiscal Management & Crisis Assistance Team (FCMAT) to provide personnel assistance in the Business Office; and that we have posted the CBO position.
CURRICULUM / POLICY Enrollment update	Ms. Young reported that enrollment is 2318 today, compared to 2358 last year at this time, with class size average at 21.4. She said that the decline in enrollment will not affect funding this year, but will be reflected in next year's State funding allotment.
API scores	Ms. Young reported on student Academic Performance Index (API); that Middle School's scores will be released in December; that Old Mill, Park and Tam Valley scored higher than last year and will receive Governor's Awards; and that site councils will determine expenditure of additional funding for those schools, with Board approval. Ms. Young recommends that a joint committee of site council presidents and one teacher from each site council meet with administrators to determine the parameters for spending.
CAC update	Ms. Thompson reported on activities of the Curriculum Advisory Council.
PERSONNEL Golden Handshake: classified intent	M/S/C Freiberg/Gensburg (5-0) to approve the District's intent to participate in PERS Two Years of Additional Credit window period, from November 30, 2000 through March 1, 2001.
Leave: Sadler	M/S/C Khademi/Freiberg (5-0) to approve Family Medical Leave for Jordan Sadler, from 11/13/00-02/16/01; and .4 leave from 2/26/01-6/15/01.
Temp cert emplymt: Elliott	M/S/C Kennedy/Gensburg (5-0) to approve temporary certificated employment for 2000-01 for Dana Elliott (.6 Speech) , effective 10/02/00.
Resignation: Machi	M/S/C Khademi/Kennedy (5-0) to accept, with deep regret and best wishes, the resignation of Lawrence A. Machi, Ed.D., Business Consultant, effective 12/31/00.
BUILDINGS & SITES Renovation update: SP	Principal Jim Derich gave an update on Strawberry Pt. School, including the telephone system, multi-purpose room and landscaping. He added that he and Ms. Young will be meeting with school neighbors regarding some concerns.
POs: Bananas at large; Monterey Info; Flair-T	M/S/C Freiberg/Gensburg (5-0) to approve the following purchase orders: for SP - Bananas at Large, for $15,000 and Monterey Information Technologies, for $35,000; for OM - Flair-T, for $9,936.00
Underground utilities	Mr. Freiberg reported on the public hearing held earlier this evening at the City of Mill Valley Council meeting. He said that the undergrounding plan includes widening East Blithedale between the tennis courts and Elm Avenue. The District set money aside several years ago to aid in this utilities project.
CONSENT AGENDA Warrants	M/S/C Khademi/Freiberg (5-0) to approve Consent Agenda as follows: - Warrants #0249-4002, dated 09/29/00, for $12,633.1419,498.15; -4357/4425, dated 10/04/00, for $762,871.94; -4703/4725, dated 10/06/00, for $512,580.05; - 5174/5238, dated 10/11/00, for $118,635.36; -5638/5647, dated 10/13/00, for $4,805.46; and to approve Accounts Payable Pre-list, batch 0086, date 10/13/00, for $4301.24.
Payroll	- Payroll certifications: September 2000- End of Month, dated 09/21/00, for $939,031.17; Supplemental, dated 10/05/00, for $35,473.58.
Gifts: Addison/ Shanser /Bookstein	- Acceptance with gratitude, gifts: violin & bow, valued at $700, from J. Addison; multi-disc player, valued at $250, from C. Shanser; ceramic tiles, valued at $250, from L. Bookstein.
Res.#8-00/01: appr. limits	- Res. #8-00/01: Adoption of Appropriations Limitations.
CLOSED SESSION	Ms. Spencer announced that the next regularly scheduled Board meeting will be at Mill Valley School District Administrative Office at 7:00 PM on Monday, October 30, 2000 and adjourned the meeting at 9:50 PM to continue the Closed Session.
RECONVENE / ADJOURNMENT	Ms. Spencer reconvened the meeting at 10:20 PM, reported that no action was taken in the continuation of the Closed Session and adjourned the meeting at 10:21 PM.
	Respectfully submitted, Barbara B. Young, Superintendent & Secretary to Board Date of Approval These are unofficial minutes subject to approval by Board of Trustees at its next regularly scheduled meeting.