Mill Valley School District Board of Trustees
Regular Meeting No. 2 - September 24, 2002
MINUTES
| Members Present: | Len Gensburg, Jeffrey Freiberg, Monib Khademi, Paula Reynolds, Brian Swartz |
| Administrative Staff Present:: | Barbara B. Young, Superintendent Kerri M. Mills, Ed.D., Associate Superintendent Leslie Thornton, Director of Curriculum/Instruction & Strawberry Pt. Principal Ruthanne Bexton, Park School Principal Gail van Adelsberg, Tamalpais Valley Principal |
| 1. CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 6:30 PM on Tuesday, September 24, 2002 at the Mill Valley School District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Freiberg called the meeting to order at 6:35 PM. |
| 2. CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session for the Board to conference with real property negotiator Jeffrey Freiberg regarding lease agreement with Marin Horizon School for District property at 305 Montford Avenue, Mill Valley, pursuant to Gov. Code §54956.8. Under negotiation: price and terms of payment. The Board also met regarding Public Employment; Title: Certificated, pursuant to Gov. Code §54957. |
| 3. RECONVENE & REPORT OUT | Mr. Freiberg reconvened the meeting to Public Session at 7:10 PM and reported on the Closed Session, saying that no action had been taken. |
| 4. AGENDA | M/S/C Khademi/Gensburg (5-0) to approve the agenda, moving the Superintendent's Agreement from Consent Agenda Item 11.C to become Item 9.E under Personnel. |
| 5. COMMUNICATIONS B. Staff - Superintendent |
Ms. Young reported on recent Kiddo cabaret event; MS program on emotional safety, with Michael Pritchard; Marin County meeting on transportation, where student ridership on buses will be encouraged with free passes for MS and high school students; Apple conference for western states in Santa Fe to which she has been invited, with all expenses paid; working with County, City and State agencies regarding coyote sightings. |
| - Board Reports - Gensburg; Khademi; Reynolds; Freiberg |
Mr. Gensburg reported on recent Education Task Force (ETF) K-5 math staff training; major items on ETF agenda, including funding grants which end this year and major math report; and articulation focus areas for the Tam Area Council this year. Mr. Khademi: requested future agenda topic of board oversight in District finance; and joint meeting with the City. Ms. Reynolds: reported on recent PTA Council meeting, where fund raising calendar for all groups was discussed. Mr. Freiberg: reported that Kiddo board adopted a new 5 year strategic plan; attended Assemblyman Joe Nation's Kitchen Cabinet meeting; announced a safety event day for kids on October 12 at Northgate Mall; and announced that the board is eligible to nominate a member-at-large for the Marin County Committee on District Organization. |
| 6. BUSINESS & FISCAL A. 2002-03 State Budget |
As Ms. Harden was ill, Ms. Young reported on the State budget for 2002-03, saying that while things will be fairly stable this year, the effects of the budget crisis will have a greater impact next year. |
| B. Audit Procedures | Ms. Young reported on AB 2834, which will improve education agency audit procedures. |
| C. Enrollment Update | Ms. Young reported that enrollment is currently at 2285. First day enrollment was anticipated to be 2300, with most of the difference attributable to students registered for school but who did not show up by the end of the first week. Discussion included consideration of the following when developing future school calendars: absences due to religious holidays and other days of high student absences. |
| D. Partnership Project | Mr. Swartz gave a Partnership Project update, saying that the District continues to work with the City of Mill Valley and the Marin Community Foundation (MCF). As MCF has requested additional educational information, the grant proposal should be heard in November. |
| 7. CURRICULUM & POLICY A. Sabbatical Report - Treshnell |
Teacher Dee Treshnell reported on her sabbatical leave last year at a sister school in Fiji. She discussed the many benefits she gained, which will enhance the educational experience for her 5th grade students at Old Mill. Ms. Treshnell thanked the Board for the opportunity to take a sabbatical leave. |
| B. Strategic Plan Update | Ms. Reynolds gave an update on the work of the Strategic Plan Task Force, saying that the first public session for gathering input had been held, with three more scheduled by the group. Meetings will also be held with staff and other key groups in the District, including Kiddo, PTA, and students. |
| C.
Policies/Regulations - - 1st readings: 1000s; 2000s; 9000s; BB 9270 (conflict of interest code) |
Mr. Freiberg and Ms. Young made introductory remarks about the Policy Manual and the format for the major revision. Administrative staff reviewed all the California School Boards Association (CSBA) sample policies. CSBA continually updates policies as laws change. The Board will review the manual in sections; once the Board review is complete, CSBA will prepare and maintain the final version. Questions, concerns or changes presented at the 1st reading of each section will be addressed for the 2nd reading, when it is anticipated that each section will be adopted/approved. BB 9270 needed further clarification, so will not be approved for review and revision at this time, but will be considered as 1st reading along with 9000 series. |
| C.1 -1000s; Administration | M/S/C Swartz/Gensburg (5-0) to approve 1st reading of Policy Manual Revision; Series 1000 - Community, with changes noted. |
| C.2 -2000s; Administration | M/S/C Gensburg/Khademi (5-0) to approve 1st reading of Policy Manual Revision; Series 2000 - Administration. |
| C.3 - 9000s; Bylaws of Bd. | M/S/C Khademi/Reynolds (5-0) to approve 1st reading of Policy Manual Revision; Series 9000 - Bylaws of the Board, with changes noted. |
| 8. BUILDINGS & SITES A. MS update |
Ms. Young reported that the Middle School project continues to be on schedule. She also reported that the City has approved the additional funds needed to install the skateboard park. |
| 9. PERSONNEL A. 2nd yr. prob. to perm. |
M/S/C Gensburg/Swartz to approve recommendations for status change from 2nd year probationary to permanent certificated as presented on Personnel Action Form #2-0203. |
| B. 1st yr. temp to 2nd yr. probationary | M/S/C Khademi/Gensburg to approve recommendations for status change from 1st year temporary to 2nd year probationary certificated, as presented on Personnel Action Form #2-0203. |
| C. Res. #6-02/03: Prelim. res. classified layoff | As a Special Education aide is no longer
required for a student who has left the District, the following action
was taken. M/S/C Reynolds/Khademi (5-0) to adopt Resolution #6-02/03: Preliminary Resolution for Classified Layoff. |
| D. Administ. competencies | M/S/C Khademi/Gensburg (5-0) to approve Declaration of Administrative Competencies for 2002-03. |
| E. Superintendent contract | Mr. Freiberg announced that the Board has reviewed the new three year contract Superintendent Young, through June 30, 2005. Compensation, $132,600 this year, was fully discussed at the June 5th board meeting. |
| - Motion: Young contract | M/S/C Gensburg/Khademi (5-0) to approve the Employment Agreement with Superintendent Barbara Young from July 1, 2002-June 30, 2005. |
| 10. MINUTES: Regular - 8/28/02; Special - 9/4/02; 9/10/02 | M/S/C Swartz/Khademi (5-0) to approve Minutes of Regular Meeting of August 28, 2002; and Special Meetings of September 4, 2002 & September 10, 2002. |
| 11. CONSENT AGENDA A. Warrants |
M/S/C Khademi/Reynolds (5-0) to
approve Consent Agenda, as follows: - Warrants #0257-5566/5576, dated 08/21/02, for $25,324.90; -5761/5797, dated 08/23/02, for $368,107.55; -6042/6063, dated 08/28/02, for $64,922.97; -6391/6420, dated 08/30/02, for $69,374.89; -6851/6875, dated 09/04/02, for $130,191.53; -7154/7182, dated 09/06/02, for $12,503.92; - 7461/7486, dated 09/11/02, for $25,404.27; -7969/7996, dated 09/13/02, for $39,460.46; -8417/8443, dated 09/18/02, for $42,963.52. |
| B. Payroll certifications | - Payroll Certifications: August 2002: End of Month, dated 08/22/02, for $225,441.16; Mid-Month, dated 09/05/02, for $31,989.96. |
| C. Personnel: Action #2-0203 | - Personnel Action Form #2-0203. |
| D. Res.#5-02/03: Gann limit | - Resolution #5-02/03 - Adoption of the "Gann" Limit. |
| E. Gifts: OM PTA; EM PTA; Capretta | - Gifts to MVSD: $3442.12 for OM blinds, from OM PTA; $47,813.00 for various EM programs/services, from EM PTA; for MVMS, sofa, estimated value $1,000, from L. Capretta. |
| 12. ADJOURNMENT | Mr. Freiberg announced that the next regular Board meeting will be at 7:00 PM on Wednesday, October 9, 2002, at Old Mill School, 352 Throckmorton Avenue, and adjourned the meeting at 9:20 PM. |
|
Respectfully submitted, |