Mill Valley School District Board of Trustees
Regular Meeting No. 3 - October 9, 2002
MINUTES
| Members Present: | Len Gensburg, Jeffrey Freiberg, Monib Khademi, Paula Reynolds, Brian Swartz |
| Administrative Staff Present: | Barbara B. Young, Superintendent Kerri M. Mills, Ed.D., Associate Superintendent Leslie Thornton, Director of Curriculum/Instruction & Strawberry Pt. Principal Stephany La Londe, Old Mill School Principal Gail van Adelsberg, Tamalpais Valley Principal |
| 1. CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 5:30 PM on Wednesday, October 9, 2002 at Old Mill School, 352 Throckmorton Avenue, Mill Valley, CA. President Freiberg called the meeting to order at 5:32 PM. |
| 2. CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session at 5:33 PM for the Board to conference with legal counsel - anticipated litigation; significant exposure to litigation, pursuant to Gov. Code §54956.8(b). Number of cases: one. |
| 3. RECONVENE & REPORT OUT | Mr. Freiberg reconvened the meeting to Public Session at 7:00 PM and reported on the Closed Session, saying that no action had been taken. |
| 4. AGENDA | M/S/C Khademi/Gensburg (5-0) to approve the agenda, moving Item 7.A to follow 7.B, and adding Item 5.E - May 21, 2003 board meeting conflict. |
| 5. COMMUNICATIONS B. Staff - Superintendent |
Ms. Young reported on upcoming Apple Computer conference; commended Jackie LaLanne on State letter regarding arts grant; reported on State-level work of Librarian Jane Ritter; and reported that she and Mr. Gensburg will be meeting soon with former 8th grade students regarding transition to Tam High. |
| - Board Reports - Swartz; Khademi; Freiberg |
Mr. Swartz attended recent Strategic Plan meeting to gather input from Middle School students. Mr. Khademi: reported on Joint Legislative Action Committee meeting with Assemblyman Joe Nation, saying that school districts' budgets will be greatly affected the next couple of years due to the difficulties at the State budget level; and announced January 8 date for orientation for Sacramento seminar on January 16 & 17, 2003. Mr. Freiberg: reported that he and Ms. Young attended the recent Kick-off meeting for the Marin County School Boards Association. |
| C. Endorse Prop. 46 | M/S/C Swartz/Khademi (5-0) to endorse Proposition 46: $2.1 Billion Affordable Housing Bond. |
| D. Joint meeting w/City | It was announced that the Board will meet with the City of Mill Valley at its December 2, 2002 Council meeting at City Hall. Ms. Young and Mr. Freiberg will help set the agenda for the joint portion of the meeting. |
| E. May 21 meeting date | The Golden Bell dinner meeting has been set for May 21, 2003, in conflict with our scheduled Board meeting. It is the consensus of the Board to reschedule its meeting for Monday, May 19, 2003, with option of canceling the meeting if it is not needed at that time. Official action will be taken at the next Board meeting. |
| 6. BUILDINGS & SITES A. Surplus Property Process |
Mr. Freiberg explained the process regarding surplus real property in the District. In order to begin the process, which includes the formation of an advisory committee, as required by law, the Board took the following actions. |
| - Motion: Begin Surplus Property Process | M/S/C Gensburg/Khademi (5-0) to start the declaration of surplus property process with respect to all District sites. |
| B. Create District Facilities Advisory Committee | M/S/C Gensburg/Khademi (5-0) to direct the Superintendent to create a District Facilities Advisory Committee to review the status and use of all District surplus properties, as required by law. |
| C. 1. MS update | Ms. Young reported that the Middle School project was on schedule, except for some manufacturer's delays with structures. She also said that the bollards needed to be changed, due to fire department requirements, which will increase the cost. Ms. Young also reported that the area behind the library may need a retaining wall due to some erosion; and that the planting is not yet finalized for the entrance area. |
| C. 2. - Change Order: Bauman #3 | M/S/C Gensburg/Swartz (5-0) to approve Bauman Landscape, Inc. Change Order #3: $8,100.00 for new Quickcrete bollards. |
| 7. BUSINESS & FISCAL A./ B. 02-03 Budget Calendar & Board Finance Oversight |
The Board reviewed the 2002-03 Budget Calendar and Board oversight of finances. Discussion included when and how to involve the Board on a finance subcommittee. Consensus is for one or two trustees to meet with the CBO and Superintendent four times, as recommended; and the board will hold a budget study session in February or March to provide guidance for following year's budget. |
| C. Enrollment Update & Projections | Ms. Young reviewed the current enrollment and projections for the future. It is expected that the K-5 schools will all be similar in size by 2005-07. Overall enrollment is anticipated to drop slightly in the next couple of years before increasing again. District financing is based on average daily attendance from the prior year; thus, because enrollment below expectations this year, next year's funding will be impacted. |
| 8. CURRICULUM & POLICY A. CAC Update |
Ms. Thornton reported on the first Curriculum Advisory Council meeting for the year. The group includes representatives from all schools, including four subject matter reps from Middle School. |
| B. Strategic Plan Update | Ms. Reynolds gave an update on the work of the Strategic Plan Task Force, saying that outreach to various constituencies is well underway. The next public meeting will be Monday, October 21st at Old Mill School. A Financial Advisory Group has been established as an adjunct to the Task Force, with members from the Task Force and the community. The Board will get a full report on the input gathered and will hold its own discussion at the October 23 board meeting. |
| C. Private School Apps - no change | Ms. Young reviewed the process developed last year whereby the Board approved a $50 fee for processing private school applications. The Administrative Council has reviewed and recommends that the fee be lowered to $25 as a more reasonable charge. Mr. Gensburg and Ms. Reynolds excused themselves from the discussion due to possible conflict of interest. Mr. Freiberg is not in favor of lowering the fee. Due to lack of a motion, the fee will remain at $50. |
| D. Policies/Regulations | |
| D.1 -2nd reading/revision - 1000s; Community |
M/S/C Reynolds/Khademi (5-0) to approve 2nd readings of Policy Manual Revision; Community, with changes noted. |
| D.2 -2000s; Administration | M/S/C Khademi/Swartz (5-0) to approve 2nd readings of Policy Manual Revision; Series 2000 - Administration. |
| D.3 -9000s; Bylaws of Bd. | M/S/C Khademi/Swartz (5-0) to approve 2nd readings of Policy Manual Revision; Series 9000 - Bylaws of the Board, with changes noted, and including "Option 3" in BB 9270. |
| D.4. -3000s; Business; 1st | M/S/C Reynolds/Khademi (5-0) to approve 1st readings of Policy Manual Revision; Series 3000 - Business & Noninstructional Operations, with changes noted. |
| D.5. -7000s; Facilities; 1st | M/S/C Gensburg/Reynolds (5-0) to approve 1st readings of Policy Manual Revision; Series 7000 - Facilities, as presented. |
| D.6.BP/AR 0420.4; Charter Schools; 1st reading | M/S/C Gensburg/Swartz (5-0) to approve 1st reading of Bp/AR 0420.4: Charter Schools, as presented. |
| 9. MINUTES: Regular - 9/24/02 | M/S/C Gensburg/Swartz (5-0) to approve Minutes of Regular Meeting of September 24, 2002. |
| 10. CONSENT AGENDA A. Warrants |
M/S/C Khademi/Swartz (5-0) to
approve Consent Agenda, as follows: - Warrants #0257-8853/8882, dated 09/20/02, for $24,681.52; -9303/9335, dated 09/25/02, for $21,054.27; -9756/9785, dated 09/27/02, for $64,141.09; #0258-0189/0214, dated 10/02/02, for $35,870.57. |
| B. Payroll certifications | - Payroll Certifications: August 2002: Mid-misc., dated 09/18/02, for $12,839.98; September End of Month, dated 09/20/02, for $1,072,357.10. |
| C. Personnel: Action #3-0203 | - Personnel Action Form #3-0203. |
| D. OM 5th grade field trip | - Old Mill 5th grade annual field trip to Valley of the Moon, May 2003. |
| E. SFSU student teaching | - Student Teaching Agreement with San Francisco State University for 2002-03. |
| E. Gifts: Mason; PK PTA; SP PTA | - Gifts to MVSD: clarinet, valued at $300, from G. Mason; $4,340 from Park PTA, for poets and library programs; $6,000 from Strawberry Pt. PTA, for teachers' fund; $37,411, for various programs/projects. |
| 11. ADJOURNMENT | Mr. Freiberg announced that the next regular Board meeting will be at 7:00 PM on Wednesday, October 23, 2002, at the Mill Valley School District Administrative Office, 411 Sycamore Avenue, and adjourned the meeting at 9:08 PM. |
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Respectfully submitted, |