Mill Valley School District Board of Trustees
Regular Meeting No. 8 - February 11, 2004
MINUTES
| Trustees Present: | Jeffrey Freiberg, Monib Khademi, Laura Murphy, Paula Reynolds, Brian Swartz |
| Administrative Staff Present: | Barbara B. Young, Superintendent Laurie Harden, Assistant Superintendent - Business Services Peg Minicozzi, Park School Principal Carly Tolson, Edna Maguire School Principal |
| A. CALL TO ORDER |
The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 4:00 PM on Wednesday, February 11, 2004 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 4:04 PM. |
| B. CLOSED SESSION -Litigation -Employee evaluations |
As there was no public comment, the meeting was recessed to Closed Session at 4:05 PM, in order for the Board to consider and/or take action upon any of the following: (B.2.a) - Conference with Legal Counsel - Anticipated Litigation (Gov. Code §54956.9); significant exposure to litigation; Number of cases: one; (B.2.b) - Public Employee Performance Evaluations (Gov. Code §54957); Titles: Supt; Certif. |
| C. RECONVENE/REPORT | Mr. Khademi reconvened the meeting to open session at 7:02 PM and announced that no reportable action taken, except that which will be announced later in the agenda regarding the superintendent. |
| D. AGENDA | M/S/C Freiberg/Murphy (5-0) to approve the agenda, with Item I.1 moved to follow Item E.2. |
| E. COMMUNICATIONS | Out-going Mill Valley Teachers Association (MVTA) Co-President Kamara Juarez thanked the Board and Superintendent for the recent staff social. Appreciation was given to Ms. Juarez for her service as Co-President of (MVTA). |
| E.1. Staff Reports - Young |
Superintendent Young reported on: staff event; honors music festival; Strawberry Pt. casino night; kindergarten registration at 133 (same as last year at this time); recognized staff for efficiency in new registration process; communication advisory; report on sex offender recently housed in Mill Valley. |
| E.2. CSBA Delegate Assembly; Clinton | M/S/C Reynolds/Freiberg (5-0) to elect Cindi Clinton (Novato USD) for the California School Boards Association Delegate Assembly for Marin Subregion 3-D. |
| Item I.1. Supt contract | The Board and audience commended Superintendent Young for her service to the District. |
| - Motion: contract | M/S/C Reynolds/Freiberg (5-0) to extend the term of Superintendent's contract for two additional years, through June 2007. |
| F. STRATEGIC PLAN - F.1. 04-05 Budget Priorities | The Board reviewed budget priorities as recently prepared by the Administrative Council (AC). The board and audience discussed funding options and priorities, acknowledging the many cuts previously made by the District, and considering the Strategic Plan, the current parcel tax and outstanding issues yet to be addressed in negotiations. Information from the discussion will go back to the AC and to the Kiddo! board and brought back to the Board at its March meeting. |
| F.2. Polling Issues | The Board discussed issues to be included in a perception survey of 400-500 registered voters to be conducted by Evans/McDonough Company (EMC). The budget priorities prepared by the AC will be sent to EMC, with a special meeting to be scheduled with EMC during Mid-Winter Break to review final draft of survey. |
| F.3. Resolutions re: State propositions | Mr. Khademi reported that the Marin Joint Legislative Advisory Committee supports the March 2nd statewide ballot measures, Propositions 55, 56, 57 & 58. Mr. Freiberg expressed concern about Prop. 57 & 58 and requested that the Board resolutions be voted on separately. After discussion, the following actions were taken. |
| - Motion: Res. #8-03/04: Prop. 55 | M/S/C Swartz/Murphy (5-0) to adopt Resolution #8-03/04 in support of State Proposition 55: Kindergarten-University Public Facilities Bond Act of 2004. |
| - Motion: Res. #9-03/04; Prop. 56 | M/S/C Reynolds/Freiberg (5-0) to adopt Resolution #9-03/04 in support of State Proposition 56: The Budget Accountability Act. |
| - Motion: Res. #10-03/04: Prop. 57 & 58 | M/S/C Reynolds/Swartz (4-1 Freiberg nay) to adopt Resolution #10-03/04 in support of State Propositions 57 & 58: Economic Recovery Bond Act; and California Balanced Budget Act. |
| G. FACILITIES G.1. Marin Horizon plans |
Ms. Young reported that Don Spencer, of RDS Architects, had reviewed development plans and report for District property at 305 Montford Avenue, which need Board approval before continuation of Marin Horizon's planning process. Based upon Mr. Spencer's report and recommendations, the following action was taken. |
| - Motion: Marin Horizon plans | M/S/C Freiberg/Murphy (5-0) to approve Marin Horizon School's architectural plans and report for its project at 305 Montford Avenue, Mill Valley as consistent with the District's Long-Range Plan as described in the "Ground Lease and Agreement Between the Mill Valley School District and the Marin Horizon School". Conditions of the approval are that Marin Horizon School is to provide the District with all pertinent approvals from appropriate government agencies having jurisdiction for the project; and to provide complete "as-built" documents and certificates of completion on the project. |
| CURRICULUM & POLICY H.1. 04/05 ETF dues |
Ms. Young reviewed the level of services provided by the Education Task Force, and the dues structure. Discussion included need for professional development and the possibility of creating a shared services model among districts in this area. |
| - Motion | M/S/C Reynolds/Murphy (5-0) to approve 2004-05 Education Task Force dues of $27,950. |
| H.2. BP 3100 - Budget | Ms. Harden reviewed the language changes for budget reserve in Board Policy 3100- Budget. |
| - Motion; BP 3100: Budget; adopt | M/S/C Murphy/Swartz (5-0) to approve 2nd reading and adoption of revision to Board Policy BP 3100 - Budget, with changes regarding budget reserve as discussed. |
| H.3. BB 9140 - Board Reps | Mr. Khademi read the current Board Bylaw 9140: Board Representatives. The role of Board liaisons was discussed, including how trustees can be proactive as representatives and how to keep each other informed. |
| I. PERSONNEL I.1. Supt contract |
Item I.1 addressed above following Item E.2. |
| I.2. Summer school principal; Rosenberg | M/S/C Freiberg/Swartz (5-0) to approve appointment of Laura Rosenberg as 2004 Summer School Principal, as recommended. |
| J. BOARD REPORTS | Mr. Swartz: he and Mr. Freiberg attended recent Kiddo! board meeting, as trustee representatives. Mr. Khademi: he and Ms. Murphy recently met with student leadership team at Middle School to hear student concerns and recommendations; suggestion that a Middle School administrator attend each board meeting, along with one from K-5 schools. Ms. Reynolds commented that if administrators are to attend meetings that they have specific role. |
| K. MINUTES; Reg. 1/21/04 | M/S/C Freiberg/Swartz (5-0) to approve minutes of Regular Meeting of January 21, 2004. |
| L. CONSENT AGENDA L.1. Warrants |
M/S/C Freiberg/Reynolds (5-0) to
approve Consent Agenda, as follows: - Warrants #0263-0816/0857, dated 01/14/04, for $66,425.40; -1286/1297, dated 01/16/04, for $14,593.37; - 1739/1761, dated 01/21/04, for $9,000.86; -2114/2141, dated 01/23/04, for $14,251.85; -2439/2462, dated 01/28/04, for$8,577.25; -3821/3864, dated 01/30/04, for $132,250.82. |
| L.2. Payroll | - Payroll certifications: December 2003 - Mid-Misc., dated 01/23/04, for $3,213.36; January 2004 - End of Month, dated 01/23/04 for $1,081,496.68. |
| L.3. PAF #0304-8 | - Personnel Action Form #0304-8. |
| M. ADJOURNMENT | Mr. Khademi announced that the next regular meeting of the Board will be on Wednesday, March 10, 2004 at the Mill Valley School District Administrative Office and adjourned the meeting at 9:45 PM. |
Respectfully submitted, |