Mill Valley School District Board of Trustees
Regular Meeting No. 9 - March 10, 2004
MINUTES
| Trustees Present: | Jeffrey Freiberg, Monib Khademi, Laura Murphy, Paula Reynolds, Brian Swartz |
| Administrative Staff Present: | Barbara B. Young, Superintendent Laurie Harden, Assistant Superintendent - Business Services Whitney Hoyt, Middle School Principal Stephany La Londe, Old Mill School Principal Peg Minicozzi, Park School Principal Leslie Thornton, Strawberry Point School Principal |
| A. CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 6:45 PM on Wednesday, March 10, 2004 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 6:45 PM. |
| B. CLOSED SESSION B.1. Public Comment |
As there were many people who wished to speak prior to the Closed Session in order for the Board to consider and/or take action upon the following: Public Employee Discipline/Dismissal/Release (Gov. Code §54957), the Board extended the Public Comment section of the meeting beyond the scheduled time limit. |
| B.2. Recess to Closed Session | Mr. Khademi announced that, due to the time used for public comment and in consideration of the number of regular meeting items to be addressed, the Board would recess to its Closed Session at end of the regular business meeting. He added that the Closed Session may be recessed to a later date if additional consideration is necessary. |
| D. AGENDA | M/S/C Freiberg/Murphy (5-0) to approve the agenda. |
| E. COMMUNICATIONS E.1. Public Comment |
The Board heard additional comments regarding the Closed Session personnel item. The Board thanked those in attendance for their participation and assured them that their concerns and comments were being heard. |
| E.2. Staff Reports - Young |
Superintendent Young reported: Librarian Jane Ritter's appointment to a committee to update the State Department of Education's literature lists; release of API scores; and 2004-05 enrollment of 264 new students. |
| F. STRATEGIC PLAN - Finance
Goal F.1. CFAC |
Mr. Khademi reported on the recent meeting held to interview candidates for the newly formed Community Financial Advisory Commission (CFAC) and announced that the following were appointed to the commission: Evan Cross, Michael Fuchs, Mike Graziano, Frank Sabella, Andy Shapiro, Dick Swanson, and Patty Wrench. The CFAC will hold its first meeting next week. |
| F.2. 03/04 2nd Interim & revisions | Ms. Harden presented the 2nd Interim Budget & Budget Revisions for 2003-04, saying there was a fund balance difference of $39,000 since the 1st Interim in October. Ms. Harden reviewed the multi-year projections and commended her staff for its work on the budget, especially in Personnel for the work on position control. |
| F.3. AC funding priorities 04/05 | Ms. Young reviewed the Administrative Council's (AC) recommendations for 2004-05 budget funding priorities. She reported that, beyond the baseline support for arts programs, Kiddo! has committed $200,000 for 2004-05, which AC recommends be allocated for site technology and a K-5 counselor. Ms. Young has met with the PTA Council, with leaders returning to the units regarding support for the library aide program. She reviewed the recommended use of available $150,000 in the following areas: Middle School in-house suspension program; two teacher leaders and increased funds at site level for professional development. Discussion included the need for flexibility if the PTAs are unable to support the library aide program. Kiddo! was commended for its support for 2004-05. The following action was taken. |
| - Motion; funding | M/S/C Freiberg/Murphy (5-0) to accept the Administrative Council's recommendations for 2004-05 budget funding priorities as presented. |
| F.4. Survey Results; EMC | Alex Evans and Jennifer Yee, of Evans McDonough Company, Inc. (EMC), presented the research results of the February survey of Mill Valley School District voters. Mr. Evans reported on EMC's conclusions, indicating support for a renewal of the current parcel tax and that, given the information, EMC recommends moving forward with a renewal in November 2004. Following discussion, the consensus of the Board is to go for a straight renewal of the current parcel tax in the November 2004, as recommended. Mr. Freiberg and Mr. Swartz will work with Superintendent Young, Mr. Evans and Mark Mosher to develop a process for a renewal and report to the Board at its April 7th meeting. |
| F.5. BP 1122; Comm. Tech Advisory | Ms. Young reviewed the concept for establishing a technology advisory and presented Board Policy BP 1122 - Community Technology Advisory Commission for a first reading. Discussion and suggestions made for 2nd reading. |
| - Motion; BP 1122 | M/S/C Reynolds/Swartz (5-0) to approve Board Policy BP 1122 - Community Technology Advisory Commission, for 1st reading. |
| G. BUSINESS/FISCAL G.1. Alto site options |
Ms. Harden reviewed lease options for use of the Alto School site. Ms. Harden recommends the long-term option and approval of a resolution for bids. The Board consensus is to prepare a resolution for presentation and approval at a special meeting, so that the bid process can begin and allow opening of bids at the April 7th board meeting. |
| G.2. MVSD Initial Proposal; 04-05 negotiations | Public notice was given of the District's Initial Proposal for 2004-05 negotiations with the certificated bargaining unit. |
| G.3. Adopt Initial Proposal | M/S/C Freiberg/Murphy (5-0) to adopt the Mill Valley School District Initial Proposal for 2004-05 Negotiations with the Mill Valley Teachers Association. |
| G.4. MVTA Initial Proposal; 04-05 negotiations | The Mill Valley Teachers Association Initial Proposal for 2004-05 Negotiations with the Mill Valley School District was presented by Bob Jacobs, member of the certificated negotiations team. |
| G.5. 04-05 School calendar | The 2004-05 school calendar was reviewed, with a proposal presented to align the ending date to coincide with the Tamalpais Union High School District calendar. Discussion followed, with final action to be at April 7th board meeting. |
| G.6. Board meeting schedule | The 2004-05 Board meeting schedule was discussed, with recommendation to continue holding one meeting per month beginning in August, and with two meetings in June. |
| - Motion | M/S/C Swartz/Murphy (5-0) to approve Board meeting schedule for 2004-05, as presented. |
| H. Board Reports | Board Reports: Mr. Khademi: recent music concert; Marin County School Boards Association (MCSBA)/Marin Association of Superintendents annual dinner; Ms. Reynolds: MCSBA working to make budgets more user-friendly; Ms. Murphy: visiting Park and Strawberry Point Schools, as Board liaison; attended a California School Boards Association training for new board members. |
| I. MINUTES; Reg. 2/11/04; Spec. 2/9/04; 2/12/04; 2/19/04 | M/S/C Freiberg/Reynolds (5-0) to approve minutes of Regular Meeting of February 11, 2004; Special Meetings of February 9, 2004; February 12, 2004; February 19, 2004. |
| J. CONSENT AGENDA J.1. Warrants |
M/S/C Murphy/Swartz (5-0) to
approve Consent Agenda, as follows: - Warrants #0263-4660/4719, dated 02/06/04, for $116,040.98; -5107/5124, dated 02/11/04, for $5,670.71; - 5540/5574, dated 02/13/04, for $53,029.67; -5945/5976, dated 02/18/04, for $91,221.67; -6429, dated 02/19/04, for$375.00; -6895/6945, dated 02/27/04, for $137,184.97. |
| J.2. Payroll | - Payroll certifications: January 2004 - Mid-Month, dated 02/06/04 for $24,507.48; Mid-Misc., dated 02/12/04, for $1,904.65; February 2004: End of Month, dated 02/23/04, for $1,077,795.50. |
| J.3. PAF #0304-9 | - Personnel Action Form #0304-9. |
| J.4. Seniority List | - Personnel: Seniority List for 2003-04. |
| J.5. Waiver: summer lunch | - Waiver: Extension of Summer School lunch program waiver for 2004. |
| J.6 IDTs | - Approve Employment-Related Interdistrict Transfer from Ross Valley SD to MVSD for 2004-05 for L. Ummel (K) (MVSD employee K. Kirley). |
| K. Recess to CLOSED SESSION | As announced at the beginning of the meeting, the Board recessed to Closed Session at 9:55 PM to consider the item (B.1.) before them. |
| RECONVENE/REPORT | Mr. Khademi reconvened the meeting to Open Session at 11:25 PM and reported that, after consideration of the public input and the Superintendent's recommendation, the Board voted to approve the non-reelection of a certificated employee. The Board heard comments and questions from the remaining audience members. |
| ADJOURNMENT | Mr. Khademi announced that the next regular meeting of the Board will be on Wednesday, April 7, 2004 at the Mill Valley School District Administrative Office and adjourned the meeting at 11:38 PM. |
Respectfully submitted, |