Mill Valley School District Board of Trustees
Regular Meeting No. 12 - June 9, 2004
MINUTES
| Trustees Present: | Jeffrey Freiberg, Monib Khademi, Laura Murphy, Paula Reynolds, Brian Swartz |
| Administrative Staff Present: | Barbara B. Young, Superintendent Laurie Harden, Assistant Superintendent/Business Services Kathleen Huntington, Middle School Assistant Principal Peg Minicozzi, Park School Principal Leslie Thornton, Strawberry Point School Principal |
| A. CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 5:30 PM on Wednesday, June 9, 2004 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 5:32 PM. |
| B. CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session to consider and/or take action on any of the following: Conference with labor negotiator (Gov. Code §54957.6) - Directions to Board negotiator regarding contract with Assistant Superintendent for Business Services; and Conference with legal counsel - Anticipated Litigation (Gov. Code §54956.9 (b)): two cases. |
| C. RECONVENE & REPORT OUT | Mr. Khademi reconvened the meeting to Open Session at 6:10 PM and reported that no action was taken in Closed Session. He then called for a moment of silence in honor of the late President Reagan. |
| D. JT. MEETING; CITY
COUNCIL - Budget - Construction projects |
The Board met with Mill Valley Mayor Dick Swanson and City Councilmembers Christopher Raker, Anne Solem and Clifford Waldeck to review several items of mutual interest. City Manager Don Hunter reviewed current City funding and also reported on several construction projects throughout the City. Of particular interest to the District is the PG&E project for undergrounding utilities along E. Blithedale Avenue from Elm Avenue to Throckmorton Avenue. Public Works Director Wayne Bush said that PG&E will start the work at Elm in August and will coordinate with Park School to cease work during the peak traffic times once school starts. The project is expected to take 32 weeks. |
| - Skateboard park | Ms. Reynolds presented a proposal to the Board requesting an allocation of $9,000 from the District's Special Reserve fund to match the City's contribution of $9,000 toward the purchase of equipment for the skateboard park. The remaining $2,000 cost of the Half Pipe would be raised by community contributions. Ms. Reynolds reviewed the City's development of the park on District property, with the financial support of the City, the District, Mill Valley Rotary Club, Tamalpais Union High School District and community contributions, saying that not enough funds were raised to complete the park in 2003. Three students spoke on behalf of the purchase, saying that although it would improve the skateboard facility, much more is needed. The following action was taken. |
| - Motion; skate park | M/S/C Murphy/Freiberg (5-0) to allocate $9,000 from Special Reserve Fund interest toward the purchase and installation of a mini Half Pipe at the skateboard park, to match the City's $9,000 contribution, and with the understanding that $2,000 additional will be raised by the community. |
| - Emergency prep | Mr. Hunter and Superintendent Young reported on City and District activities regarding emergency preparedness. |
| - Future meetings | The Board and City Council agreed to have two joint meetings each year, with the next joint meeting to be held at the City. |
| E. AGENDA | M/S/C Freiberg/Reynolds (5-0) to approve the agenda, with the following changes: postponement of Item G.6 (lease) to next meeting; Personnel Items I.13 & I.14 and G.5 to follow G.2; then resume in order with the addition of an item needing to be considered after publication of Agenda (Item 7.B: BP1220.2 revision). |
| F. COMMUNICATIONS - Supt. Report |
Ms. Young acknowledgements: to all staff for the many year-end programs and presentations; to Comcast for the Teacher of the Year ceremony and documentary for Rod Septka; to parents for letters of support for staff members; and to Diane Krantz, parcel measure leader. |
| G. STRATEGIC PLAN - Parcel resolution | The resolution for the November ballot measure was reviewed by the Board prior to adoption. Thanks were expressed to Diane Krantz for organizing a team to run the campaign. |
| G.2. Res. #18-03/04: Nov. election | M/S/C Freiberg/Murphy (5-0) to adopt Resolution #18-03/04: Resolution of the Governing Board of the Mill Valley School District Proposing Special Assessment Renewal & Establishing Specifications of the Election Order. |
| G.3. 2004-05 Proposed Budget | Mr. Khademi reviewed the budget process to date this year. Assistant Superintendent Harden presented the Proposed Budget for 2004-05, including key budget assumptions. Board and audience discussion followed. |
| G.4. Policy Proposal; CFAC | Mr. Khademi recommends that the Community Financial Advisory Commission be directed to propose a policy for uses of the Special Reserve Fund, consistent with District goals, to be prepared by the December Board meeting. Board consensus is to do so. |
| G.5. Allocation for Facilities | Mr. Khademi stated that, while extending the Kindergarten day is still in negotiations, the Board will be considering current needs at sites. Ms. Young reviewed the classroom and daycare needs at Old Mill, Park and Tamalpais Valley Schools. At Tam Valley, Ms. Young recommends relocating the daycare program to another room and renegotiating the lease with Steve and Kate's Camp in order to have access to that room prior to the end of summer. At Park the recommendation is to relocate the existing daycare space and use that room for a Kindergarten. Since there is no other room available at Park for the daycare, the daycare could be accommodated by locating a modular classroom near the garden. Old Mill's current daycare space is unlikely to be suitable for a classroom, so other options would need to be explored. Discussion followed, with teachers expressing concerns about moving ahead with any facilities expansion prior to a determination about the Kindergarten program. |
| - Motion; facilities | M/S/C Freiberg/Swartz (5-0) to allocate funds from developer fees to install a modular classroom at Park School as soon as possible; to proceed with addressing the internal issues at Tam Valley School; and to continue exploring options at Old Mill School to provide a second stand-alone Kindergarten room. |
| G.6. BUSINESS/FISCAL Ring Mtn Lease |
The agreement with Ring Mountain Day School has been postponed to the June 16th Board meeting. |
| H.7-12. CURRICULUM / POLICY 1220; 3553; 5131; 6142.1; 6158 |
M/S/C Freiberg/Reynolds (5-0) to approve 2nd reading and adoption of the following board policies and administrative regulations: BP/AR 1220: Community Advisory Committees/Commissions; BP/AR 3553: Free and Reduced Price Meals; BP 5131: Conduct; BP/AR 6142.1: Sexual Health & HIV/AIDS Prevention Instruction; BP/AR 6158: Independent Study. |
| BP 1220.2; CTAC | As follow-up to the Board's discussion at its June 7th special meeting regarding the Community Technology Advisory Commission (CTAC), changes to this recently adopted policy were considered. In order for the commission to be most efficient and effective, the Board revised the policy so that the CTAC will be a Superintendent's advisory and to expand from 5 to 7 members. |
| - Motion; BP 1220.2 | M/S/C Freiberg/Reynolds (5-0) to approve revisions to Board Policy 1220.2: Community Technology Advisory Commission as outlined above. |
| CTAC app'tments | Mr. Khademi announced the Board's recommendations to the Community Technology Advisory Commission, a Superintendent Advisory: David Gruver, Daniel Guggenheim, Jerry Labay, Michael Litchfield, Page Murray, Betsey Nelson and Christopher Newell. |
| BP/AR 3550; Food service | Middle School Snack Bar Manager Mark O'Lone presented a report to the Board regarding food service at the school. The Board directed the Superintendent to prepare a response to Mr. O'Lone. Additionally, this policy will be reviewed again by Administrative Council and PTA Council and brought back to the Board in August for a full consideration of the food service in the District. |
| I. PERSONNEL I.13. Res. 20-03/04: Retirement Incentive Prog. |
M/S/C Freiberg/Murphy (5-0) to adopt Resolution #20-03/04: Retirement Incentive Program. |
| I.14. Retirements; Angiulo/Mansen | Ms. Young announced the retirements, under the Retirement Incentive Program, of certificated employees Gail Angiulo and Bettie Mansen. Following Ms. Young's review of their histories in the District, Mrs. Angiulo spoke to the Board and audience. |
| - Motion | M/S/C Freiberg/Swartz (5-0) to accept, with deep regret and best wishes, the retirement of certificated employees Gail Angiulo and Bettie Mansen, effective June 12, 2004 and June 14, 2004, respectively. |
| I.15. PERS window | M/S/C Freiberg/Murphy (5-0) to approve intent for MVSD to participate in PERS Two Years of Additional Service Credit window period for permanent classified employees from June 1, 2004 to November 24, 2004, pursuant to Marin County Board of Education establishment of the designated window period at its April 13, 2004 meeting. |
| I.16. Supt. contract | M/S/C Freiberg/Swartz (5-0) to approve extension of Superintendent's contract by one year, through June 30, 2008. |
| J. Board Reports | There were no Board reports. |
| K. MINUTES; Reg. 5/12/04; Spec. 5/6/04; 5/12/04; 5/17/04; 5/18/04; 5/26/04. | M/S/C Freiberg/Murphy (5-0) to approve minutes of Regular Meeting of May 12, 2004; Special Meetings of May 6, 2004; May 12, 2004; May 17, 2004; May 18, 2004; May 26, 2004. |
| L. CONSENT AGENDA - Warrants |
M/S/C Murphy/Freiberg (5-0) to
approve Consent Agenda, as follows: - Warrants #0264-4938/4981, dated 05/05/04, for $76,729.17; - 5396/5430, date 05/07/04, for $24,498.62; -5952/6004, dated 05/12/04, for $17,489.54; -6365/6403, dated 05/14/04, for $33,990.92; -6759/6820, dated 05/19/04, for $25,426.76; - 7196/7231, dated 05/21/04, for $54,416.32; -7694/7729, dated 0526/04, for $100,118.70; - 7987/8019, dated 05/28/04, for $14,612.52. |
| - Payroll | - Payroll certifications: April 2004: End of Month Misc., dated 05/04/04, for $1318.77; Mid-Month, dated 05/06/04, for $67,216.08; Mid Misc., dated 05/19/04, for $6,966.08; May 2004: End of Month, dated 05/20/04, for $1,070274.18. |
| - PAF #0304-12 | - Personnel Action Form #0304-12. |
| - Res.#19-03/04; auth. to sign | - Resolution #19-03/04: Authorizations to sign on Behalf of the Board for 2004-05. |
| - SCLS agreement | - Agreement with School & College Legal Services of California for 2004-05. |
| - Gifts; Children's Garden; EM PTA; Good; TV PTA; PK PTA; Graham; Janachowski | - Gifts to MVSD: To MVSD, $4,000.00 for teacher stipends, from The Mill Valley Children's Garden; $8,100.00 for EM library, from EM PTA; for MVMS: $200.00 from L. Good; for TV playground equipment, $22,278.00, from TV PTA; for various programs & projects at Park School, total of $17,314.57, from PK PTA; $400.00 for Music Dept., from Mr./Mrs. M. Graham; computer & monitor, from S. Janachowski. |
|
L. ADJOURNMENT |
Mr. Khademi announced that the next regular meeting of the Board will be on Wednesday, June 16, 2004 at the Mill Valley School District Administrative Office and adjourned the meeting at 9:50 PM. |
Respectfully submitted, |