Mill Valley School District Board of Trustees
Regular Meeting No. 1 - August 13, 2003
MINUTES
| Trustees Present: | Jeffrey Freiberg, Len Gensburg, Monib Khademi, Paula Reynolds |
| Trustee Absent: | Brian Swartz |
| Administrative Staff Present: | Barbara B. Young, Superintendent Kerri M. Mills, Ed. D., Associate Superintendent - Special Education Laurie Harden, Chief Business Official |
| 1. CALL TO ORDER |
The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 6:00 PM on Wednesday, August 13, 2003 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 6:02 PM and announced that Mr. Swartz was out of town. |
| 2. CLOSED SESSION | As here was no public comment, the meeting was recessed to Closed Session at 6:03 PM: Conference with labor negotiator (Gov. Code Section 54957.6); Bill Kay, agency negotiator; and Conference with legal counsel - Significant Exposure to Litigation (Gov. Code Section54956.9(b)): one case. |
| 3.RECONVENE/REPORT | Mr. Khademi reconvened the meeting to open session at 7:03 PM and announced that the Board had met in Closed Session and that no action was taken. |
| 4. AGENDA | M/S/C Gensburg/Freiberg (4-0) to approve the agenda. |
| 5.COMMUNICATIONS A. Public Comment |
There were no communications to the Governing Board. |
| B. Board calendar | Ms. Young gave some background on the number of meetings held last year, and recommends fewer meetings for 2003-04, with a focus on decision-making, more written reports to the Board, and an emphasis on communications to keep staff, parents and community informed. Fewer meetings will reduce Board and staff workload, and special meetings can be added as needed. |
| - Motion; board calendar | M/S/C Reynolds/Gensburg (4-0) to amend the Board Meeting Schedule for 2003-04, as presented. |
| 6. PERSONNEL A. Dir. of Maintenance |
Ms. Young introduced Brian Moran, new Director of Maintenance and Facilities. Ms. Young also reviewed the modernization improvements made this summer, in particular the new carpeting and painting at Middle School. Deferred maintenance will be a high priority for Mr. Moran and the District, to preserve the long-term investment in buildings supported by the community bond measures. |
| B. Declaration of Need | M/S/C Freiberg/Gensburg (4-0) to approve the Declaration of Need for Fully Qualified Educators for 2003-04. |
| 7. BUSINESS/FISCAL A. Marin Horizon Lease |
Mr. Khademi reviewed the process to date
regarding Marin Horizon School's request for a long-term lease renewal
of the District site located at 305 Montford Avenue (former Homestead
School). Mr. Freiberg, who has been the Board's representative in
negotiating with Marin Horizon, reviewed the specifics of the lease
proposal, including a 30 year term from the current 2007 expiration date
and two 20 year options to renew. Mr. Khademi and Mr. Freiberg
also reported on rents, maintenance and repair of the site, and the need
to acquire County conditional use permits prior to any changes at the
school. Public comments included concerns about parking and
traffic, the proposed expansion of the site and possible increased
enrollment, and the length of the agreement. The Board also heard
comments in support of Marin Horizon, including its strong program, its
involvement with the community and with the environment, and the option
it provides for students residing in Mill Valley. Following public comment, the Board discussed the proposed lease and the Board's responsibility to students, staff and community, and took the following action. |
| - Motion: Marin Horizon | M/S/C Freiberg/Reynolds (4-0) to approve a Lease Agreement with Marin Horizon School for use of District property at 305 Montford Avenue, Mill Valley, as presented, subject to final reading by legal counsel. |
| 8. CURRIC. &POLICY | M/S/C Freiberg/Gensburg (4-0) to approve revision to Board Policy BP/AR 5117: Interdistrict Attendance. |
| 9. MINUTES: Regular: 6/18/03; Special: 6/24/03 | M/S/C Gensburg/Freiberg (4-0) to approve the minutes of Regular Meeting of June 18, 2003; and Special Meeting of June 24, 2003. |
| 10. CONSENT AGENDA 10.A. Warrants |
M/S/C Gensburg/Freiberg (4-0) to
approve Consent Agenda, as follows: - Warrants #0261-0306/0323, dated 06/18/03, for$16,053.26; - 0609/0629, dated 06/20/03, for $42,947.17; - 2450/2470, dated 07/09/03, for $149,951.07; - 2657/2680, dated 07/11/03, for $41,987.20; - 2906/2940, dated 07/16/03, for $80,968.90; - 3342/3360, dated 07/18/03, for $43,722.38; -3599/3614, dated 07/23/03, for $101,060.27; - 3958/3974, dated 07/25/03, for $33,942.53; - 4126/4153, dated 07/30/03, for $42,644.17; -4414/4448, dated 08/01/03, for $70,230.79; - 4607/4622, dated 08/06/03, for $22,992.21; - 4987/5006, dated 08/08/03, for $95,378.02. |
| 10.B. Payroll | - Payroll certifications: June 2003 - End of Month, dated 06/20/03, for $1,087,738.24; Mid Month, dated 07/07/03, for $93,580.49; Mid-Month Summer School, dated 07/07/03, for $20,865.67; July 2003: End of Month, dated 07/23/03, for $174,691.82. |
| 10.C. Personnel | - Personnel Action Form #0304-1. |
| 10.D. Gifts: EM PTA; OM PTA; PK PTA; MS PTSA; Angiulo | - Acceptance of gifts, with gratitude: for benefit of EM, total of $16,300 for duplicating & library programs, from EM PTA; for OM - $5,000 for library, from OM PTA; for PK - $2,330 for art show, from PK PTA; for MVMS - $1,500 for MIDI software/technology, from MS PTSA; for MVSD - music scholarship plaque from J. Angiulo. |
| 11. ADJOURNMENT | Mr. Khademi announced that the next regular Board meeting will be at 7:00 PM on Wednesday, August 27, 2003 at Mill Valley School District Administrative Office and adjourned the meeting at 9:27 PM in memory of S. Thompson Walker, retired Middle School teacher. |
Respectfully submitted, |