Mill Valley School District Board of Trustees
Regular Meeting No. 2 - August 27, 2003
MINUTES
| Trustees Present: | Jeffrey Freiberg, Len Gensburg, Monib Khademi, Brian Swartz |
| Trustee Absent: | Paula Reynolds |
| Administrative Staff Present: | Barbara B. Young, Superintendent Kerri M. Mills, Ed. D., Associate Superintendent - Special Education Laurie Harden, Chief Business Official |
| 1. CALL TO ORDER |
The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 7:00 PM on Wednesday, August 27, 2003 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 7:03 PM and announced that Ms. Reynolds was out of the country and that Mr. Freiberg would be late. |
| 2. AGENDA | M/S/C Gensburg/Swartz (3-0) to approve the agenda. |
| 3.COMMUNICATIONS 3. A. Public Comment |
Mr. Freiberg in attendance. Whitney Hoyt, Middle School Principal, presented a student petition to the Board regarding opposition to extending the school day at the school. |
| 3.B. Trustee Appointment process | Mr. Khademi gave background information regarding the November election. Only one candidate, Mr. Khademi, filed for the two open trustee seats. The other incumbent, Mr. Gensburg, is retiring from the Board and will serve as trustee through the first week of December. To fill the vacancy, the Board will be making a trustee appointment prior to November 4. Ms. Young reviewed the process and timeline for filling the four-year position; if the Board is unable to reach a decision for the appointment before November 4th, the appointment would then be for two years, until the next regularly scheduled election. Discussion followed regarding limiting the number of interviews. The following action was taken. |
| - Motion; appointment process | M/S/C Freiberg/Gensburg (4-0) to approve the process and timeline for the trustee appointment, as presented, with the following changes: Item #3, sentence 1: "If there are more than three applicants, a subcommittee of two Trustees will review all submittals and select those to be interviewed by the Board."; and add the date "October 8, 2003" to #4. |
| 3.C. Enrollment | Ms. Young gave enrollment report, saying that projected enrollment was 2245, and that as of today there were 2238 students. Certain grade levels are significantly impacted, with careful monitoring underway. Ms. Young will have a more detailed update at the next meeting. |
| 4. BUSINESS/FISCAL 4.A. Unaudited Actuals; 2002-03 budget |
Mr. Khademi gave an update on the Joint Legislative Advisory Committee's meeting with its lobbyist, who advised all districts to be extraordinarily cautious with their budgets and to expect mid-year cuts. Ms. Harden reviewed the Unaudited Actuals for 2002-03. She said that the property taxes from the April rolls significantly increased and has pushed the District into basic aid status. Discussion followed, including the implications of being in basic aid, and the possibility of using some of the additional money in the increased ending balance to restore some one-time items that were cut last year. Information about basic aid will be prepared for parents and staff. |
| - Motion: unaudited actuals | M/S/C Swartz/Freiberg (4-0) to approve Unaudited Actuals for the 2002-2003 budget. |
| 4. B. Res. #1-03/04: Prelim. Classified layoff | Ms. Young reported that, due to decreased need, a reduction in work hours for two employees is necessary. This is a preliminary classified layoff resolution to begin the process. The following action was taken. |
| - Motion: Res. #1-03/04 | M/S/C Freiberg/Swartz (4-0) to adopt Resolution #1-03/04: Preliminary Resolution for Classified Layoff. |
| 5. CURRICULUM / POLICY A. Public Hearing - Instructional Mat'ls |
Ms. Young reviewed the process for annual determination to ensure enough instructional materials for students for 2003-04. Mr. Khademi opened the Public Hearing regarding same. The hearing was closed and the following action was taken. |
| - Motion: Res. #2-03/04; Instruct. Materials | M/S/C Swartz/Freiberg (4-0) to adopt Resolution #2-03/04: Procedures to Ensure the Availability of Textbooks and Instructional Materials for 2003-04. |
| 6. MINUTES: Regular: 8/13/03; Special: 8/14/03 | M/S/C Gensburg/Freiberg (4-0) to approve the minutes of Regular Meeting of August 13, 2003; and Special Meeting of August 14, 2003. |
| 7. CONSENT AGENDA 7.A. Warrants |
M/S/C Gensburg/Freiberg (4-0) to
approve Consent Agenda, as follows: - Warrants #0261-5188/5208, dated 08/13/03, for $51,055.20; -5481/5489, dated 08/15/03, for $37,214.22; - 5618/5635, dated 08/20/03, for $17,467.11. |
| 7.B. Payroll | - Payroll certifications: July 2003 - Mid Month, dated 08/05/03, for $41,175.36; Mid Misc. , dated 08/15/03, for $182.13. |
| 7.C. Personnel | - Personnel Action Form #0304-2. |
| 7.D. Interdistrict Transfer Requests | - Denial of new requests for Employment-Related transfers to MVSD for 2003-04, due to lack of space: from San Francisco USD: L. Allen (3rd); Z. Allen (4th); Benicia USD: S. James (4th); W. Contra Costa USD: R. London (K); J. Molina (4th); J. Molina (6th); P. Molina (8th); S. Galicia (6th); Sausalito/Marin City SD: J. Zeeman (K). |
| 8. ADJOURNMENT | Mr. Khademi announced that the next regular Board meeting will be at 7:00 PM on Wednesday, September 10, 2003 at Mill Valley School District Administrative Office and adjourned the meeting at 8:27 PM. |
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Respectfully submitted, |