Mill Valley School District Board of Trustees
Regular Meeting No. 5 - November 12, 2003
MINUTES
| Trustees Present: | Jeffrey Freiberg, Len Gensburg, Monib Khademi, Paula Reynolds, Brian Swartz |
| Administrative Staff Present: | Barbara B. Young, Superintendent Kerri M. Mills, Ed. D., Associate Superintendent - Special Education Kathleen Huntington, Middle School Assistant Principal |
| CALL TO ORDER |
The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 6:15 PM on Wednesday, November 12, 2003 at the District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Khademi called the meeting to order at 6:15 PM. |
| 1. CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session to consider the following: Conference with labor negotiator (Gov. Code §54957.6) - Employee organization: CSEA-Ch#360; Public Employee Performance Evaluation (Gov. Code §54957); Title: Superintendent; and Conference with counsel (Gov. Code §54956.9(b)): Anticipated litigation; significant exposure to litigation; number of cases: one. |
| RECONVENE/ REPORT | Mr. Khademi reconvened the meeting to Public Session at 7:00 PM and reviewed items discussed in Closed Session, reporting that no action was taken, and that the Closed Session was recessed and will reconvene following the regular business meeting. |
| 2. AGENDA | M/S/C Freiberg/Gensburg (5-0) to approve the agenda, with the addition of Superintendent and Staff reports to follow Communications and Board Reports to follow Curriculum & Policy section. |
| COMMUNICATIONS | There was no public comment. |
| Superintendent & Staff Reports | Ms. Young reported on the recent conference of 100 Suburban School Districts, a group of similar districts nation-wide; and the Facilitative Leadership workshop that she and several trustees are attending. Ms. Huntington reported on the new Middle School student schedule started last week, and the recent staff development day. |
| STRATEGIC PLAN | |
| 3. Mission Statement | Ms. Young reviewed the revision of the District mission statement that was part of the Strategic Plan process. Following Board discussion and slight revision, the new Mission Statement is "Our mission is to provide an excellent education that enables all students to achieve academic success and reach their full potential. We prepare our students to be responsible, contributing members of our community and wise stewards of our natural environment." |
| - Motion: Mission statement | M/S/C Freiberg/Gensburg (5-0) to approve the new Mission Statement for the District, as reflected above. |
| 4. Communication Plan | Ms. Young introduced the members of the Communications Committee, which was formed as part of the Strategic Plan: Liz Fuchs, Michelle Griffin, Kira Keane, Kathy Steinbaugh and Kim Strub. Ms. Griffin presented an overview of the entire plan and the key elements for this year. Comments and commendations from the Board followed regarding the work of the committee. |
| 5. Plan Implementation | Ms. Young reviewed the implementation steps in each of the five goal areas of the Strategic Plan for 2003-04. |
| BUSINESS & FISCAL 6. No Child Left Behind (NCLB) |
With the tremendous amount of work that legislation has created for the No Child Left Behind program, Ms. Young reported on her work with other Marin superintendents to develop a plan to share the expertise of a Marin County Office of Education consultant among the participating districts. Eight districts wish to participate in the program to use the consultant, who would be based here in our district. |
| - Motion: NCLB consultant | M/S/C Freiberg/Gensburg (5-0) to share with seven other districts the cost of a consultant to aid in the No Child Left Behind program, through the 2003-04 school year. |
| 7. Facilities Funds | This report was deferred to the December board meeting, as Ms. Harden absent due to family illness. |
| 8. Cypress Hollow | Ms. Young reviewed the process for development of an agreement with Reed Union School District regarding students who live in the Cypress Hollow subdivision, which was annexed to Tiburon but remains within the Mill Valley School District boundaries. The agreement, which was reviewed by counsel, allows for a limited number of students in the area to transfer to Reed if space available. |
| - Motion: Cypress Hollow | M/S/C Freiberg/Swartz (5-0) to approve the Cypress Hollow Interdistrict Attendance Agreement with Reed Union School District, effective 2003-04. |
| 9. Budget Calendar | This report was deferred to the December board meeting. |
| BOARD OPERATIONS 10. 03/04 Operations |
Ms. Reynolds reviewed trustees' committee work and liaisons, including a draft document indicating various committees, their purpose, membership and calendars. Ms. Reynolds also said that she will recommend at the organizational meeting that Mr. Khademi continue one more year as Board President, to provide continuity of leadership. Board discussion followed regarding the draft document and regarding board presidency. |
| PERSONNEL 11. Res. #6-03/04 |
M/S/C Freiberg/Gensburg (5-0) to approve Resolution #6-03/04: Certificated Assignment Authorization. |
| CURRICULUM/POLICY 12. BP/AR 3550; Food Service; adopt |
M/S/C Gensburg/Freiberg (5-0) to approve 2nd reading and adoption of Board Policy/Administrative Regulation 3550: Food Service/Child Nutrition Program. |
| 13. 1st readings: BP 3290; BP 5131; BP 5141.33; AR 5142; AR 5144; BP/AR 5144.1; AR 5144.2; BP 5148; AR 6153; BP/AR 6164.6; BP/AR 6174 | M/S/C Gensburg/Freiberg (5-0) to approve 1st readings, with changes noted for final reading: BP 3290 - Gifts, Grants & Bequests; BP 5131 - Conduct; BP 5141.33 - Head Lice; AR 5142 - Safety; AR 5144 - Discipline; BP/AR 5144.1 - Suspension & Expulsion/Due Process; AR 5144.2 - Suspension & Expulsion/Due Process (students with disabilities); BP 5148 - Child Care; AR 6153 - School Sponsored Trips; BP/AR 6164.6 - Identification & Education Under Section 504; BP/AR 6174 - Education for English Language Learners. |
| 14.A. & B. Revisions: AR 0420.4; BP/AR 5141.21 | M/S/C Gensburg/Freiberg (5-0) to approve revisions to recent adoptions: AR 0420.4 - Charter Schools; BP/AR 5141.2 - Administering Medications & Monitoring Health Conditions. |
| BOARD REPORTS | Mr. Freiberg: updated Board on request of Marin Horizon School for the District to send letter of support to the County Planning Agency, and received Board input on wording of letter; Mr. Khademi: encouraged all trustees to attend the Marin Joint Legislative Advisory Committee lobbying trip to Sacramento in January. |
| 15. MINUTES; Reg. 10/8/03; spec. 10/20/03; 10/31/03 | Prior to action on the Minutes, Robert
Henn presented his concerns to the Board about the proposed minutes of
the October 20th special meeting, regarding the Housing Element report
of the City of Mill Valley. The following action was taken M/S/C Freiberg/Gensburg (5-0) to approve minutes of Regular Meeting of October 8, 2003; and Special Meeting of October 31, 2003 as written; and Special Meeting of October 12, 2003, with the following addition underlined: the last sentence of "Housing Element" to read: "In response to a question about the Alto School information in the Housing Element Report, Ms. Young said that the State had been informed that no decisions have been made about the site, no RFP is outstanding and it is now in "suspense". |
| CONSENT AGENDA 16. Warrants |
M/S/C Gensburg/Freiberg (5-0) to
approve Consent Agenda, as follows: - Warrants #0262-0127/0160, dated 10/03/03, for $95,143.56; -0689/0718, dated 10/08/03, for $40,596.90; - 1059/1085, dated 10/10/03, for $11,646.03; -1593/1622, dated 10/15/03, for $34,114.24; -2008/2040, dated 10/17/03, for$14,680.32; - 2289/2314, dated 10/20/03, for $17,076.03; -2714/2755, dated 10/24/03, for $44,871.22; -3068/3090, dated 10/29/03, for $42,821.64; - 3945/3948, dated 11/05/03, for $107,593.97. |
| 17. Payroll | - Payroll certifications: September 2003 - Mid-Month, dated 10/06/03, for $33,772.56; Mid-Misc., dated 10/16/03, for $634.81; October 2003 - End of Month, dated 10/23/03, for $1,090,637.25. |
| 18. PAF #5 | - Personnel Action Form #0304-5. |
| 19. Agreement: site admin. | - Agreement with unrepresented site administrators for 2003-04, including 1.6% salary increase, retroactive to July 1, 2003. |
| 20. Gifts; PK PTA | - Acceptance, with gratitude: for benefit of Park, $375 for Poets in the Classroom program, from Park PTA. |
| RECESS TO CLOSED SESSION | Mr. Khademi announced a special Board Study Session regarding Charter Schools on Monday, November 17, 2003 at 7 PM at Mill Valley Middle School, that the next regular Board meeting will be at 7:00 PM on Wednesday, December 10, 2003 at Mill Valley School District Administrative Office and recessed the meeting at 9:35 PM to continue the Closed Session. |
| RECONVENE & REPORT OUT | Mr. Khademi reconvened the meeting to open session at 10:00 PM and reported that no action was taken in Closed Session. |
| ADJOURNMENT | Mr. Khademi adjourned the meeting at 10:00 PM in memory of Bill Walsh, former Mill Valley Director of Police and Fire. |
Respectfully submitted, |