Mill Valley School District Board of Trustees
Regular Meeting No. 6 - November 9, 2005
MINUTES
| Trustees Present: | Jeffrey Freiberg, Laura Murphy, Paula Reynolds, Brian Swartz |
| Trustee Absent: | Monib Khademi |
| Administrators Present: | Ken
Benny, Superintendent Kerri Mills, Ed.D, Assistant Superintendent/Special Education Michele Rollins, Ed.D., Chief Business Official Chris Lincoln, Director of Technology Brian Moran, Director of Maintenance & Operations Whitney Hoyt, Mill Valley Middle School Principal Anna Lazzarini, Mill Valley Middle School Assistant Principal Jane McDonough, Old Mill School Principal Peg Minicozzi, Park School Principal Lisa Zimmer, Edna Maguire School Principal |
| CALL TO ORDER | The Mill Valley School District Board of Trustees, acting as the Governing Board of the Mill Valley School District, met in regular session at 6:00 PM on Wednesday, November 9, 2005, at the Mill Valley School District Administrative Office, 411 Sycamore Avenue, Mill Valley, CA. President Reynolds called the meeting to order at 6:00 PM. |
| CLOSED SESSION | As there was no public comment, the meeting was recessed to Closed Session for the board to conference with labor negotiator Ken Benny, and for public employee performance evaluation - confidential. |
| RECESS; TRUSTEE RECEPTION | Ms. Reynolds recessed the Closed Session at 6:30 PM in order for the Board to attend a reception for outgoing trustees Jeffrey Freiberg and Brian Swartz. Ms. Reynolds acknowledged Mr. Freiberg and Mr. Swartz for their service to the district. |
| RECONVENE & REPORT | Ms. Reynolds reconvened the meeting to Public Session at 7:03 PM at the Mill Valley Middle School Library, 425 Sycamore Avenue, Mill Valley, CA and reported that no action was taken in Closed Session. Ms. Reynolds announced that Mr. Khademi is absent. |
| AGENDA | M/S/C Freiberg/Swartz (4-0) to approve agenda, with the addition of an item needing action at this meeting, and which came to administration attention after the posting of the meeting: add Consent Item 4.1 - Personnel Action Form #0506-7. |
| MINUTES: reg. 10/19/05 | M/S/C Swartz/Freiberg (4-0) to approve the minutes of Regular Meeting of October 19, 2005. |
| COMMUNICATIONS | There were no communications to the Board. |
| SUPT REPORT | Superintendent Benny reported on recent Middle School pancake breakfast to raise funds for Hurricane Katrina victims; and reported that the district is one of the first in the County to participate in the SBC Global Services Metropolitan Area Network, which should be operational in the next 3-4 months. |
| PRESENTATION: MVMS World Affairs Council | Middle School teacher Judy Gruszynski reported on the Mill Valley Middle School World Affairs Challenge Team and its participation in the World Affairs Challenge, sponsored by the World Affairs Council and Project Spera. The MVMS team, composed of 7th & 8th graders, has won many awards over the years in several Challenges. |
| CONSENT | M/S/C Swartz/Murphy (4-0) to approve the Consent Agenda, as follows: |
| BUSINESS/FINANCE Warrants |
- Warrants #0270-5146/5177, dated 10/12/05, for $93,313.80; - 5607/5637, dated 10/14/05, for $23,578.07; -6103/6133, dated 10/19/05, for $21,294.33; -6431/6451, dated 10/21/05, for $7,311.32; -6989/7016, dated 10/26/05, for $182,702.45; -7380/7401, dated 10/28/05, for $13,119.30; - 7830/7860, dated 11/02/05, for $18,367.50. |
| Payroll | - Payroll Certifications: September 2005: Mid, dated 10/7/05, for $38,591.78; Retro, dated 10/14/05, for $12,782.43; Mid Miscellaneous, dated 10/20/05 for $5,408.00; End of Month, dated 10/25/05, for $1,226,422.80. |
| SBC Global | - SBC Global Services Metropolitan Area Network Agreement. |
| GASB Statement | - MVSD - Governmental Accounting Standards Board Statement Number 45 Liability. |
| Gifts: MVMS SBA | - Gifts to MVSD: for benefit of MV Middle School, $5,486.25 for AV equipment and picnic tables, from MVMS Student Body Association. |
| PERSONNEL; PAF 7 | - Personnel Action Form #0506-7. |
| REGULAR
AGENDA BUILDINGS/GROUNDS OM Space |
The Board continued its consideration of space issues at Old Mill School, including additional information from architect Evan Cross regarding specifics of adding a 4-room building to the site, and additional information from Superintendent Benny regarding the Old Mill proposal and other district wide considerations. Mr. Benny presented options and recommendations (details available in District Office) for the Board. Acknowledging that additional classrooms may need to be built at some time in the future, Mr. Benny recommended the following to mitigate space issues at Old Mill while a larger scale study of all district needs takes place. 1) Continue the combination class at Old Mill for at least another year. 2) Begin discussions with Marin Day School for purpose of reclaiming the downstairs room at Old Mill for educational programs, including ways to share the space. 3) Appoint a facilities advisory committee to develop a long-range capital facilities plan. Following extensive board and audience discussion, the following action was taken. Mr. Cross and all who participated in addressing the current space issues were thanked for their work. |
| - Motion: space issues | M/S/C Swartz/Murphy (4-0) to accept the recommendations for space issues, as presented by Superintendent Benny above. |
| BD OPERATIONS Annual Goals | Ms. Reynolds reported that she, Superintendent Benny and Mr. Khademi have been working on district and superintendent goals for 2005-06, aligned with the Strategic Plan. Draft goals will be presented at the December board meeting. |
| BUSINESS Res. #10-05/06 - TAN | M/S/C Freiberg/Murphy (4-0), and by roll call vote, to approve Resolution #10-05/06: Approval of Tax Anticipation Note. |
| Enrollment Study | As information regarding enrollment trends will be needed in considering our space issues, Ms. Reynolds recommends that a district wide study be conducted. |
| - Motion: Enrlmnt Proj. Consult. | - M/S/C Freiberg/Swartz (4-0) to approve expenditure of approximately $21,000 for district wide enrollment study, to be conducted by Enrollment Projection Consultants. |
| BUILDINGS/GROUNDS 5-Yr Def Maint plan |
Brian Moran, Director of Maintenance and Operations, presented the Five-Year Deferred Maintenance Plan for 2005-2010. We are currently in the first year of the next five year plan, as required by the State. |
| -Motion | M/S/C (4-0) to approve the Five-Year Deferred Maintenance Plan, as presented. |
| BOARD REPORTS | Mr. Freiberg reported that he will head the Mill Valley area efforts for passage of Tamalpais Union High School District's June bond measure, commenting that volunteers especially needed in the Corte Madera and Drake High areas. Ms. Murphy expressed her appreciation to Mr. Freiberg and Mr. Swartz for their guidance to her as a new board member, and wished each well as they leave the Board. Mr. Swartz commented on his personally enriching four years on the Board, with the many challenges and accomplishments. Mr. Benny thanked Mr. Freiberg and Mr. Swartz for their mentoring and hopes to call upon their expertise. |
|
ADJOURNMENT |
Ms. Reynolds announced that the next regular meeting of the Board will be on Wednesday, December 14, 2005 at 7:00 PM, and adjourned the meeting at 9:40 PM in honor of retiring trustees Jeffrey Freiberg and Brian Swartz. |
Respectfully submitted, |