• REQUEST FOR PROPOSAL- ARCHITECTURAL SERVICES – RFP # 1-2013/14

    Posted by Forrest Corson at 2/26/2014

    Mill Valley School District

    411 Sycamore Avenue

    Mill Valley, CA 94941

     

    (415) 389-7700 Phone                                               (415) 389-7773 Fax

     

    REQUEST FOR PROPOSAL

     

    ARCHITECTURAL SERVICES – RFP # 1-2013/14

     

    The Mill Valley School District is inviting proposals from qualified firms, partnerships, corporations, associations, or professional organizations to provide comprehensive professional architectural and associated planning services to the District.

     

    The District is engaging in the installation of three to five portable classroom and parking lot reconfiguration project at the Mill Valley Middle School site. Response to the Request for Proposal (RFP #1- 2013/14) shall include one (1) original and four (4) copies. Requested materials to be forwarded to:

     

    Mill Valley School District

    Attn: Mr. Forrest Corson

    411 Sycamore Avenue

    Mill Valley, CA 94941

     

    Questions regarding this RFP may be directed to Mr. Forrest Corson, Director of Maintenance and Operations at (415) 389-7700.

     

    ALL RESPONSES MUST BE RECEIVED BY: Forrest Corson Thursday March 6, 2014 at 12:00 Noon.

    STATEMENT OF QUALIFICATIONS

     

    The Mill Valley School District is requesting proposals from experienced professional architectural firms to provide general architectural services relating to school facilities.

     

    The selection process may include a screening review and evaluation of proposals by staff, consultants and members of the School Board. Selection of candidates who best meet the requirements of the District is expected to be completed on March 10, 2014 by 4:00 pm.

     

    It is mandatory that the firm has experience with the requirements of the State of California, Office of Public School Construction, Division of State Architect, and have extensive knowledge of Uniform Building Code (UBC), and Title 24 of the California Code of Regulations.

     

    Instructions for Submitting RFP# 1-2013/14

              General

     

    1.   Cover Letter- A maximum one-page, dated Introductory Letter must be submitted, including the legal name of the respondent, address, telephone and fax numbers, and the name, title, signature of the person(s) authorized to submit the proposal on behalf of the firm.

     

    2.    Table of Contents- A Table of Contents of the material contained on the proposal should follow the Cover Letter.

     

    3.    Executive Summary- The Executive Summary should contain an outline of your general architectural and business approach along with a brief summary of your qualifications to engage in a professional relationship with the Mill Valley School District.

     

    4.    Narrative- Provide a Comprehensive Narrative of the architectural, planning and engineering services offered by your firm. The narrative may include the following:

     

    a.           Experience- Describe your experience with public and private educational projects. Include the scope of projects, description, and construction cost. Provide contact names and phone numbers. Describe your experience with the Division of State Architect (DSA), the Office of Public School Construction (OPSC) and the office of the State Fire Marshall. In describing experience, please be specific demonstrating knowledge of policies and guidelines for each organization.

     

    b.           Personnel- Include resumes/vitas of personnel who would likely be assigned to projects associated with the Mill Valley School District. Specifically define the role of each person and outline his or her individual experience. Indicate who would serve as the primary contact for the District. If the firm should utilize resources from more than one office, indicate office locations and how work would be coordinated.

     

    c.            Professional Fees- Provide a fee schedule for the types of service that your firm office including: a) new construction; b) remodel/modernization c) master planning. Be thorough and specific as this will form the basis of any contract for service that may be presented by the District.

     

    d.           Change Order Data- Provide Change Order Data from your five (5) most recent public works projects. Include original estimates of project costs and a brief explanation for the need of the change orders.

     

    e.           Additional Data- Provide additional information about the firm as it may relate to this RFP. Include letters of reference or testimonials. Indicate ongoing commitment to professional education of staff, and total number of permanent employees.

     

    RFPs should be completed and prepared to provide an insightful, straightforward and concise overview of the capabilities of your company. Any proposal received after the deadline of March 6, 2014 12:00 Noon will not be considered or reviewed.

     

    The emphasis of your proposal should be on completeness and clarity of content. RFPs may be rejected if not prepared in the format described, or if submitted without all required information and signature. Additional facts and information may be included if it will help to highlight your firm’s qualifications and experience.

    All materials submitted in response to the Request for Proposals shall become the property of the Mill Valley School District and shall be considered a part of Public Record. The District reserves the right to reject any or all Requests for Proposals.

    Comments (-1)
  • Edna Maguire Construction Update-February 2014

    Posted by MVSD at 1/30/2014

    Edna Maguire Construction Update-February 2014

     

    Dear Edna Maguire School Community:

      

    The Mill Valley School District (MVSD) is sending this update to inform our community of additional upcoming activities related to Edna Maguire construction.

     

    Please see the following schedule of planned activities in the coming weeks:

     

    Week of January 27, 2014

    •  Install underground utilities
    •  Complete demolition of existing paving
    •  Rough grading of site
    •  Install retaining wall at northern edge of site
    •  Prepare site lighting for install
    •  Test Alto Field drainage system

     

    Week of February 3, 2014

    • Complete rough grading, start fine grading of site
    • Start forming of sidewalks, curbs and gutters
    • Prepare pad for new trash enclosure
    • Place base rock for new paving at loop road and parking areas
    • Install sand base at Alto Field
    • Connect irrigation system at Alto Field

     

    Week of February 10, 2014

    • Start concrete placement at curbs/gutters/sidewalks
    • Place concrete pad at new trash enclosure
    • Start install of site lighting at parking loop
    • Complete prep for sod at Alto Field

    Week of February 17, 2014

    •  Complete curbs/gutters/sidewalks
    •  Install site lighting in Phase 3 and 4 (no students)
    •  Install sod at Alto Field
    •  Begin paving at new parking lot and loop road
    •  Install fencing and gate at new trash enclosure
    •  Irrigation and planting at parking lot
    •  Test Irrigation system at Alto Field
     

    Week of February 24, 2014

    • Complete paving and striping
    • Complete irrigation and planting
    • Complete site lighting/testing

      

    Thanks again to everyone that supported Measure "C" and special thanks to the Edna Maguire community for their patience and cooperation during the past 18 months.

      

    If you have any questions or comments regarding Measure C construction please contact:

      

    Pete Norgaard

    Bond Program and Construction Management

    Van Pelt Construction Services

    pete@vpcsonline.com

    Office: (415) 389-7762

    Cell: (707) 695-2408

     
     

    Comments (-1)
  • Edna Maguire School Construction Update January 2014

    Posted by MVSD at 1/21/2014

    Dear Edna Maguire School Community:

     

    The Mill Valley School District (MVSD) is sending this update to inform our

    community of additional upcoming activities related to Edna Maguire construction.

     

    As of Monday, January 6, 2014, staff and students are now in their new school. It was great to see the excitement of the students and to hear all of the positive feedback both on opening day and during the school Open House on Sunday, January 12, 2014. Edna Maguire is truly a beautiful, state of the art elementary school.

     

    Remaining work on the actual campus includes irrigation and planting at certain areas, installation of basketball backboards/goals, site lighting, the outdoor learning area/garden, and the completion of the front parking lot loop.

     

    The final phase of this project is now underway. Phase 4 includes the restoration of Alto Field, (where the temporary classrooms were located), and completion of the lower parking lot including site lighting, sidewalks, and landscaping. A new trash enclosure is also

    part of Phase 4.

     

    The current construction schedule indicates a Phase 4 completion of March 2014.

    Phase 4 Completion Dates

    Main Campus Punch List                          February 14, 2014

    Site Lighting                                              February 21, 2014

    Alto Field Restoration                               February 21, 2014

    Outdoor Learning Shade Structure          February 28, 2014

    Landscape/Irrigation                                February 28, 2014

    Parking Lot                                              February 28, 2014


    Thanks again to everyone that supported Measure "C" and special thanks to the Edna Maguire community for their patience and cooperation during the past 18 months.

     

    If you have any questions or comments regarding Measure C construction please contact:

    Pete Norgaard

    Bond Program and Construction Management

    Van Pelt Construction Services

    pete@vpcsonline.com

    Office: (415) 389-7762

    Cell: (707) 695-2408

    Comments (-1)
  • Edna Maguire School Opens!

    Posted by MVSD at 1/8/2014 9:00:00 AM

    New School Opens in Mill Valley!

    New School Opens in Mill Valley!

    Thank you to our community for supporting the building of the

    new Edna Maguire School.  Take a moment to watch this brief video of the first day in the new Edna Maguire School on January 6, 2014. 

      

     

    A dedication ceremony will be held later this spring

    at the conclusion of the final phase of construction.

      

    Comments (-1)
  • Edna Maguire Construction Update November 2013

    Posted by MVSD at 11/6/2013

    The Mill Valley SchoolDistrict (MVSD) is sending this update to inform our

    community of additionalupcoming activities related to Edna Maguire construction.

     

    We are looking forwardto the opening of the new Edna Maguire campus and

    are excited to share theprogress to date.

     

    Concrete benches andplanter walls are complete at the site. The irrigation system and sod has beenplanted at the play field area. Two new backstops are installed. 
     

    The majority ofsidewalks are also complete. Paving of the future
    playground will be completed this week. Planters are in place and the outdoorlearning area is being built.

     

     

    BUILDING EXTERIORS:

    Exterior plaster iscomplete at all buildings. Roofs are ready for the winter rains. Exterior doorsand windows are nearing completion.

    Typical classroom interior

     

    BUILDING INTERIORS:

    Painting of all interiorspaces is substantially complete. Bathroom areas have all been tiled and toiletaccessories are being installed. Casework is installed in classrooms, tack wallis complete, ceilings are installed, and carpet and vinyl flooring is inprogress. Permanent power and water services have been completed.

     

     

     

    Click here to view moreimages of the Edna Maguire Campus as of November 4th.

     

      

    REVISED TRAFFICFLOW UPDATE: 

    The District hassubmitted two traffic flow plans to the City of Mill Valley for their reviewand approval.  The first plan represents a revised traffic flowto the new campus commencing on January 6, 2014. The second and finaltraffic plan indicates a one way traffic flow at the eastern entry drivenear Ring Mountain School.  This plan would go into effect on or aroundMarch 1, 2014.

     

    BIKE PATHUPDATE:  

    The District iscoordinating with the City of Mill Valley regarding the grinding and re-pavingrequired for a smooth and safe transition from the new bike path to theexisting roadway at the Lomita / Lomita intersection.  The goal is to havethis transition work completed and the bike path open during the week ofNovember 11th. We apologize for this delay in opening the path.

     

    Thank you for yourunderstanding and patience during ths construction period.

     

    If you have anyquestions or comments regarding Measure C construction please contact:

     

    Pete Norgaard

    Bond Program and Construction Management

    Van Pelt Construction Services

    pete@vpcsonline.com 

    Office: (415) 389-7762

    Cell: (707) 695-2408

     

     

    Comments (-1)
  • Edna Maguire Construction Update-October 2013

    Posted by Margaret Ann O'Connor at 10/8/2013

    Edna Maguire School Construction Update October 2013

    The month of October will continue to be a very busy month as we near completion of the new Edna Maguire campus. Our goal is to have all "heavy lifting" construction activity completed by November 4th. This will allow the month of November for finishing touches and installation of the data network. There is an extensive amount of work currently taking place on site. This includes both exterior (site work) and interior (building) activities.

     

    A summary of the site work activities currently in progress include the completion of concrete seat walls and planters, paving at various locations including the new running track, installation of irrigation systems, sidewalks for path of travel, fall protection at the new playground areas, the garden shade structure, the public bike path, site fencing and gates, and permanent power to the new campus. Landscape planting will take place in November.

     

    Building construction activities include completion of all exterior plaster work, installation of glass and glazing, install of doors and hardware, classroom window coverings, bathroom fixtures and trim, classroom casework and tack wall, ceiling tiles, light fixtures and fire sprinkler and alarm systems. Flooring will also be installed at the end of the month.

     

    There will be construction activity on Saturdays in October. By previous agreement with the City of Mill Valley, the work hours will be from 9 a.m. to 5 p.m. No work will take place on Sundays or Holidays.

     
    The District is continually looking for ways to minimize disruption of construction activities. This past month a staggered drop off schedule was implemented in an effort to decrease traffic congestion.
     
    • Grades 3-5 start dropping off at 8:00 a.m.
    • Grades K-2 start dropping off at 8:15 a.m.

    Some families carpool and have siblings in the various grades. The above times are suggested times and if you need to utilize one or the other, please do.

     

    The District has also submitted an Encroachment Permit Application to the City of Mill Valley for approval of the one-way on-site traffic circulation plan, under which all traffic will enter the school site at the east entrance and leave by the west exits.

     

    The Mill Valley School District appreciates your understanding and your patience during this construction period.

     

    If you have any questions or comments regarding Measure C construction please contact:

     

    Pete Norgaard

    Bond Program and Construction Management

    Van Pelt Construction Services

    pete@vpcsonline.com

    Office: (415) 389-7762

    Cell: (707) 695-2408

    Comments (-1)
  • Edna Maguire Construction Update-September 2013

    Posted by MVSD at 9/20/2013

    Edna Maguire School Construction Update September 2013

     

    The Mill Valley School District (MVSD) is sending this update to inform our community of upcoming activities related to Edna Maguire construction.

    Edna Maguire School Early Morning Drop Off Option
    A Message from Principal Lisa Zimmer

    Starting Monday, September 23rd Edna Maguire School is providing an early drop off option to alleviate some of the 8:20 AM traffic that occurs each morning.

    We now have two playground supervisors that are going to be placed on Alto Field (Upper Campus) and the courtyard blacktop (Lower Campus) area from 8:00-8:30 a.m.

    • Grades 3-5 are suggested to start dropping off at 8:05 a.m.
    • Grades K-2 are suggested to start dropping off at 8:15 a.m.

    We are splitting the times in order to stagger the traffic if possible. We do realize that some families carpool and have siblings in the various grades. The above times are suggested times and if you need to utilize one or the other, please do.

    The goal is to stagger the traffic and provide supervision for the students who can be dropped off early. Once our playground is open, we will provide supervision in that area for the morning as well.

    We continue to work with Safe Routes to School with their "Green Ways to School" program that includes, Walk and Roll Incentives and School Pool which connects families to share rides. Please visit www.schoolpoolmarin.org for more information. In addition we are working with Cole Transportation Alternatives www.coletransalt.com , California Highway Patrol, City of Mill Valley Police and our contracted crossing guards.

    A BIG THANK YOU to our Walk and Roll to School parent volunteers, Mara Connor, Ryan Erving, and the Jeremy Rivitch Family for coordinating our first, monthly Walk and Roll to School Campaign!

    All of these efforts help our families, neighbors and students get to and from school safely!

    BIKE PATH UPDATE

    Work at the Lomita/Lomita intersection is in progress. Completion of this work will allow the new bike path to open for public use. A portion of the new work is impacted by the exit driveway from the Edna Maguire school parking lot.

    Work on the bike path is scheduled be completed during the weekend of October 17-20 and Monday, October 21( a non-student day) in order for the bike path to open on October 22.

    We want to thank our biking community for their understanding and cooperation while the detour is in place.

    DATES OF INTEREST

    December 13th - Last day of school prior to Winter Holiday Break

    December 16th - Start dismantle and removal of portable classrooms

    January 6th - First day of school after holiday break (new campus)

    January/February - Alto Field Restoration and Complete New Parking Lot

    The Mill Valley School District appreciates your understanding during this construction period.

    If you have any questions or comments regarding Measure C construction please contact:

    Pete Norgaard

    Bond Program and Construction Management

    Van Pelt Construction Services

    pete@vpcsonline.com

    Office: (415) 389-7762

    Cell: (707) 695-2408


    Comments (-1)
  • Video Tour of Current Edna Maguire Construction August 2013

    Posted by MVSD at 9/4/2013

    The Mill Valley School District Board was given a tour of the Edna Maguire construction site just before the start of school. Check out this short video of their August tour.

    Edna Maguire School Construction School Board Tour August 2013

    Edna Maguire School Construction

    School Board Tour August 2013

    Comments (-1)
  • Edna Maguire Construction Update August 2013

    Posted by Margaret Ann O'Connor at 8/19/2013

    Even though significant activity continues at the construction site, the new Edna Maguire Campus project is on schedule for our planned move-in date of December 16, 2013.

     

    To enable our construction to complete on time, for the first 77 days of school we will have a new temporary pedestrian entry into the campus and to access the portable buildings on Alto Field. Also for those 77 school days we will have a narrower bike path entry in to the school.

    Please click on the below links to see our new temporary maps

    Temporary Pedestrian Map - Click here

    Temporary Bicycle Map - Click Here


    As soon as additional play structures or blacktop areas become available, those play areas will be opened for our students in the first months of school.


    BIKE PATH UPDATE

    The Bike Path remains closed due to ongoing construction in the area and due to the existing conditions of the placement of AT&T's telephone pole.

    Overaa Construction is proceeding with the revised work. The target date to open the bike path is now September 15, 2013.

    We want to thank the biking community for their understanding and cooperation while the detour is in place.


    Edna Maguire August 2013
    DATES OF INTEREST:

    August 26, 2013

    Campus reopens - First Teacher Workday


    August 29, 2013

    First Day of School


    August 29, 2013

    MVSD School Board Meeting - Mill Valley Middle School


    ]September 2, 2013

    NO SCHOOL - Labor Day


    September 11, 2013

    5:30 - 8:00 pm - Edna Back to School Night


    September 12, 2013

    MVSD Board Meeting - Mill Valley Middle School


    September 15, 2013

    Bike Path Opens


    September 26, 2013

    6:30 - 7:30 pm - Kindergarten and New Family Orientation


    October 10, 2013

    MVSD Board Meeting - Park School


    October 21, 2013

    NO SCHOOL - Staff Development Day


    October 31, 1013

    Costume Parade


    November 3, 2013

    2:00 - 4:00 pm - Garden Work Day


    November 11, 2013

    NO SCHOOL - Veteran's Day


    November 12-22, 2013

    Conferences - Early Dismissal Weeks


    November 14, 2013

    MVSD Board Meeting - Mill Valley Middle School


    November 27 - 29, 2013

    NO SCHOOL - Thanksgiving Recess


    December 12, 2013

    MVSD Board Meeting - Mill Valley Middle School


    December 16-31, 2013

    NO SCHOOL


    For a more detailed review of our
    6-week schedule, please click here

    MVSD appreciates your understanding during this construction period.

    If you have any questions or comments regarding Measure C construction please contact:

    Pete Norgaard

    Bond Program and Construction Management

    Van Pelt Construction Services

    70 Lomita Drive, Suite 1

    Mill Valley, CA 94941

    Office: (415) 389-7762

    Cell: (707) 695-2408

    pete@vpcsonline.com

     

    Comments (-1)
  • Edna Maguire Construction Update July 2013

    Posted by Tim Ryan at 7/23/2013 6:10:00 AM

    The Mill Valley School District (MVSD) is posting this update to inform our community of upcoming activities related to Edna Maguire construction. The Edna Maguire campus is closed for construction until August 25th. 

     

    Until August 25th there will be no pedestrian access to and through the Edna Maguire Campus and playgrounds.

     

    See a video of the current construction below:

     
     

    Significant activity continues at the construction site.  We are very excited to see the 2nd grade classrooms interior painted and ceiling grids in place. All building pads are in place, safety railings are being installed, and finish grading for walkways and playgrounds are underway.   

     

    Stucco will be applied on the 1st and 2nd grade buildings in the next few weeks. Contractors are carpooling and parking in the school parking lot.  This project is on schedule for our planned move-in date of December 16, 2013.

     

    BIKE PATH UPDATE

     

    The Bike Path remains closed due to ongoing construction in the area.  MVSD has consulted with our traffic engineer regarding the final plan for pedestrian and bike transition from Lomita/Lomita to the new bike path due to the existing conditions of the placement of AT&T's telephone pole.

     

    Overaa Construction is proceeding with the revised work.  The target date to open the bike path is August 29, 2013.

     

    We want to thank the biking community for their understanding and  cooperation while the detour is in place.

     

    GARDEN UPDATE

     

    Many of the charming existing features and plants of the garden will be reused in the new garden. Similar to last summer, we will continue to hand water plants as needed until irrigation is operational. The Marin Rose Society will be taking all of the roses in the garden and Strawberry Point School will be taking the citrus trees. The Friends of the Garden have worked closely with our construction managers to coordinate which plants and features remain.

     

    To see the plans for the new configured garden, click here . To see the plans for the new outdoor learning shelter click here.

     

    DATES OF INTEREST:

     

    August 26, 2013 - Campus reopens, First Teacher Workday

     
    August 29, 2013 - First Day of School

     

    For a more detailed review of our 6-week schedule, please click here  

     

    MVSD appreciates your understanding during this construction period.


    If you have any questions or comments regarding Measure C construction please contact:

     

    Pete Norgaard

    Bond Program and Construction Management
    Van Pelt Construction Services
    70 Lomita Drive, Suite 1
    Mill Valley, CA 94941
    Office: (415) 389-7762
    Cell: (707) 695-2408 

    Tim Ryan

    Director of Maintenance and Operations
    Mill Valley School District
    411 Sycamore Avenue
    Mill Valley, CA 94941
    Tel: (415) 389-7701 
    Comments (-1)