Next Meeting - August 31, 2023 at 6:00 p.m.
This meeting will be held in the District Office Conference Room at 411 Sycamore Avenue, Mill Valley.
The Agenda can be viewed here.
CBOC Committee Members
Citizens' Bond Oversight Committee Members
Business Community Member
Member of Senior Citizen Organization
Member of Bona Fide Taxpayer Organization
Parent of Child in the District
Melissa Yakel McClatchy
Parent of Child in District & active in PTA
Member at Large
Member at Large
Parent & experienced interior designer
Parent & experience in project management
What is a Citizens Oversight Committee?
In accordance with Education Code §§ 15278 through 15282, the Board must establish and appoint members to an independent citizens’ bond oversight committee (“CBOC”) to inform the public concerning the expenditure of Measure G bond revenues. The CBOC will convene public meetings to provide oversight and report on the proper expenditure of bond revenues. As provided for in Section 17528, the Board shall establish and appoint members to the CBOC “within 60 days of the date that the governing board enters the election results on its minutes…”
The composition of the CBOC is governed by statute. Specifically, Education Code section 15282 provides that the CBOC shall consist of at least 7 members who shall service for a minimum of 2 years and for no more than 3 consecutive terms. Membership must consist of the following members:
- A business community member active in a business organization representing the business community within the District;
- A member of a senior citizen’s organization (Examples: AARP, Advocacy groups for senior citizens such as National Council on Aging, Retirement Centers such as various University of California Retirement Centers. Age generally established by groups; 55 is common however AARP is 50);
- A member of a bona fide taxpayer organization (Examples:county taxpayers’ organization, Howard Jarvis Taxpayers’ Assn, California Taxpayers Assn.)
- A parent or guardian of a child enrolled in the District;
- A parent or guardian of a child enrolled in the District and active in a parent-teacher organization (PTA, PTO); and
- At least 2 at large members
No CBOC member may be compensated and no District employee or official or contractor/vendor/consultant may be a member.
What does the CBOC do?
Purpose of the Committee
- Actively monitor all projects and expenditures approved by the Governing Board
- Provide proper oversight and accountability to ensure that Measure G funds are used as they were intended.
- Report to members of the community on the progress of Measure G
Duties of the Committee
- Ensure bond funds are spent only on projects listed in the Bond Project List and that no funds are used for salaries or general operating expenses.
- Monitor the progress of the bond.
- Receive and review copies of the annual performance and financial audits of bond projects as required by California State law.
- Provide information to the public on the progress of bond projects and expenditure of bond funds.
If you have any questions, please email email@example.com
March 23 at 9 a.m. in person at the District Office, 411 Sycamore Ave. The agenda can be seen here and the slideshow presentation can be seen here.
- Legal Counsel, Jessica Ehrlich will be present
- Introduction to our Construction Management Firm: AECOM
- Our next steps and timeline as it relates to our Facility Plan Priority 1 and Middle School projects
- Update on our First Issuance
- Election of Chair and Vice Chair
- Discussion on issuance of email addresses
- Discussion on times for meetings and any adjustment to dates
December 8, 2022As voted upon, Roger Peters will be our Acting Chair and will be involved in planning for our March meeting. At that time, we will elect our Chair and Vice Chair.
Measure G Bond Program Updates (Board of Trustees)
Mill Valley School District Issues $22.6 Million from Measure G Authorization
Mill Valley School District issued its first series of general obligation bonds (the "Series A Bonds") from their June 2022 $194 million bond authorization Measure G. The $22.6 million issuance will be used to renovate, upgrade and modernize school facilities, as well as finance preliminary costs for the new middle school to be completed by 2027. The bonds were issued as traditional principal and interest bonds that will mature over the next 30 years. The overall cost of borrowing (true interest cost or "TIC") was 4.1237% and the repayment ratio was 1.80:1, which means that for every dollar borrowed,$0.80 of interest will be paid. Despite a challenging bond sale due to Federal Reserve Chairperson Powell comments on the day of pricing, the District's bonds priced incredibly well compared to other similar-rated, similar-sized transactions. Helping to achieve the lowest interest rates possible was the District's stellar AAA rating, a level reserved for only a few elite California school districts.
The Series A Bonds were approved by the Mill Valley School District Board of Trustees on June 7th, and priced at levels better than presented to the Board. The TIC was lower by 18 basis points and the overall repayment on the bonds was lower by more than $4 million.
August 10, 2023 Board Meeting Updates
Director of Maintenance, Operations & Safety gave a Measure G Update presentation which can be seen here.
Resolution #01-23/24 - Authorizing Lease-Leaseback Project Delivery Method for District's Measure G Bond Program & Implementing Prequalification Process
The Board approved the Resolution which authorizes the District’s use of the lease-leaseback project delivery method for the Measure G Bond Program Projects and implements a standardized prequalification process in accordance with applicable law. To commence this process, the District desires to utilize a Request for Proposals (“RFP”) to prequalify contractors and request proposals from prospective lease-leaseback firms in accordance with Public Contract Code section 20111.6, Education Code section 17406, and District Administrative Regulation 3311.2.
Measure G Bond Program Update: Lease-Leaseback RFP Approval
To commence this process, the District desires to utilize a Request for Proposals (“RFP”) to request proposals from prospective lease-leaseback firms in accordance with Education Code section 17406, et seq. The RFP process will also include a prequalification process in accordance with applicable statutes. The District is seeking proposals from qualified individuals or firms to provide lease-leaseback construction services for the Projects. The selected contractor(s) will assist with pre-construction services and will provide the necessary labor, materials and services to perform the identified construction scopes of work. Following the District’s review, evaluation, and scoring of the proposals, the District will present to the Board its recommendation for the selection of: (i) a contractor for the Mill Valley Middle School Project; and (ii) a contractor for various Modernization Projects to perform the necessary pre-construction and construction services for the Projects. Thereafter, the District will provide all necessary documents for execution and final Board approval.
Project Assignment #1 to the Agreement for On-Going Architectural Services with JKAE
On June 15, 2023, the Board approved the Agreement for On-Going Architectural Services between the District and JKAE. District staff and the District’s legal counsel have negotiated a final proposal and Project Assignment No. 1 with JKAE, wherein all the necessary and requisite provisions have been included and agreed upon between the District and JKAE. Project Assignment No. 1 to the Agreement for On-Going Architectural Services will require JKAE to provide architectural and engineering services for the District’s Measure G Priority 1 Tamalpais Valley Elementary School Project and is in the negotiated and agreed upon total not-to-exceed $ $3,655,797. Project Assignment No. 1 will be funded using Measure G, Bond Funds.
The Board approved Project Assignment No. 1 to the Agreement for On-Going Architectural Services with JKAE. Following approval, the District may commence its work with JKAE to provide architectural and engineering services for the District’s Measure G Priority 1 Tamalpais Valley Elementary School Project.
August 3, 2023 Study Session: Lease-Leaseback RFP
The purpose of the Lease-Leaseback study session was to allow the Board to review and discuss the Request for Proposal (RFP) for Lease-Leaseback contractors and related materials for the selection of the Lease-Leaseback contractors. The full presentation can be seen here.
June 15, 2023 Board Meeting Updates
May 17, 2023 - Special Board meeting - Measure G Study Session
April 27, 2023 Board Meeting Items:
Director of Maintenance, Operations and Safety Julio Arroyo provided a brief update on the upcoming Special Board Student Session (May 17th) which will address Measure G updates and questions.
March 9, 2023 Board Meeting Items:
February 9, 2023 Board Meeting Items:
Qualified Construction Management Firm for Measure G Bonds Projects and Negotiation of Contract:
On or about October 13, 2022, the District’s Board of Trustees (“Board”) approved the issuance of the Request for Qualifications and Proposals (“RFQ/RFP”) No. 2022-03, which sought qualifications and proposals from qualified firms to provide construction management services for the District’s Measure G Bond Program. On or about November 7, 2022, the District received submissions from five (5) construction management firms that timely submitted proposals in response to the RFQ/RFP. On or about November 17, 2022, the District’s Evaluation Committee conducted interviews of all five (5) firms. Following the District’s Evaluation Committee’s review of the RFQ/RFP proposals and the interview process, the Evaluation Committee made a recommendation to the Board to select AECOM as the District’s Construction Management Firm.
At the District’s December 12, 2022, Board meeting, the Board voted to approve the selection of AECOM and to proceed to enter into a contract with AECOM for program and construction management services.
At the Board's January 12, 2023 meeting, the Board designated Trustees Nakatani and Yoo to review the final contract and incorporate revisions as needed. District staff and the District’s legal counsel have negotiated a final proposal and contract with AECOM wherein all the necessary and requisite provisions have been included and agreed upon between the District and AECOM. The Master Agreement for Construction Management Services is in the negotiated and agreed upon total not-to-exceed amount of $7,058,489.26, which includes $750,000.00 in allowance amounts.
It is recommended that the Board approve the Master Agreement for Construction Management Services with AECOM. Following approval, the District may commence its work with AECOM and begin the planning and programming stages of the Measure G Bond Program.
Measure G Bond Program Update:
December 12, 2022 Board Meeting Items:
Director of Maintenance, Operations and Safety Julio Arroyo will provide an update to the Board on the next steps to implement the Measure G Bond Program. The District will need architectural and engineering services to upgrade the District’s aging facilities to meet modern academic, ADA, and safety standards. The Request for Qualifications and Proposals for Architectural and Engineering Services for the District’s Measure G Bond Projects (“RFQ”) has been provided to the members of the Board for review and discussion. At a subsequent Board meeting, District staff will recommend the Board to issue the RFQ to commence selecting and establish a “pool” of qualified individuals or firms to provide design services for the Measure G Bond Program.
Qualified Construction Management Firm for Measure G Bond Projects and Future Negotiation of Contract
On November 7, 2022, the District received submissions from the following five (5) construction management firms that timely submitted proposals in response to the RFQ/RFP:
2. Apadana Engineering / Apadana Group
3. Cumming Management Group, Inc.
4. Roebbelen Management, Inc.
5. Van Pelt Construction Services
Following the RFQ/RFP process, the District’s Evaluation Committee invited all five (5) construction management firms and their key personnel to be interviewed on November 17, 2022 by the District’s Evaluation Committee. The Evaluation Committee for the RFQ/RFP consisted of the following members:
- Trustee Dr. Michele Crncich Hodge;
- Trustee Marco Pardi;
- Dr. Michele Rollins, Assistant Superintendent, Business Services;
- Julio Arroyo, Director of Maintenance, Operations and Safety;
- Danny Chui, Middle School Principal;
- Jason Matlon, Old Mill Principal;
- Melissa Yakel McClatchy, Community Financial Advisory Committee;
- Stephen DeLapp, Community Financial Advisory Committee; and
- Jessica Ehrlich, F3 Law, Counsel for the District
As indicated in the RFQ/RFP, each proposer was asked to give a brief presentation highlighting the significant aspects of the firm’s approach and understanding of the Projects. The presentation was followed by participation in a question-and-answer discussion session with the Evaluation Committee.
Each proposer was then evaluated based on the selection criteria listed in the RFQ/RFP, as follows:
- Firm Experience and Qualifications
- Litigation/Claims/Complaint History
- Project Plan and Methodology
- Compliance with RFQ/RFP
Following the conclusion of the proposal review and interview process, the Evaluation Committee recommends that the Board approve AECOM as the selected construction management firm for the District’s Projects for reasons including, but not limited to:
- AECOM provides similar construction management services on some of the largest K-12 design and construction programs in California, including but not limited to relevant, local Bay Area bond projects;
- References have been checked and confirmed, including with San Francisco Unified School District, Los Angeles Unified School District, and San Bernardino City Unified School District;
- AECOM has proven experience in program and construction management services, including but not limited to cost estimating and comparative analysis, construction oversight and coordination, and quality control and assurance procedures;
- The firm also has a decades-long history of K-12 work in California with vast experience in working with the Office of Public School Construction (OPSC), State Allocation Board, California Department of Education, the Division of the State Architect (DSA), and the Department of Toxic Substances Control (DTSC). Additionally, AECOM also has experience in complying with the Uniform Building Code (UBC), and Title 24 of the California Code of Regulations;
- Further, the firm has a strong Bay Area presence with a local branch office in San Francisco, California, and the proposed AECOM personnel that would be assigned to the District has extensive experience working collaboratively with each other on other K-12 projects in the Bay Area;
- AECOM’s presentation factored in the District and the specific projects that will be part of the District’s Measure G Bond Program; and
- AECOM embraces inclusivity, equity, and diversity as well as corporate social justice.
Pending Board approval, the District’s legal counsel will proceed to negotiate a Master Agreement and Project Assignment(s) with AECOM. The Master Agreement and each Project Assignment will be brought back to the Board for approval and/or ratification. The Master Agreement and Project Assignment(s) will, among other necessary provisions, contain the following key contract provisions to best protect the District:
Construction Manager’s Scope of Services and Responsibilities
- Duration and Term of Service
- Compensation and Payment to Construction Manager, including Preconstruction Services, Basic Services, including Construction Phase Services and General Conditions, if applicable, and include general scope of work of services pursuant to the Agreement
- District’s Responsibilities
- Modifications to Construction Manager’s Services and Delays
- Authorized Project Personnel
- Addressing Project Suspension or Abandonment
- Construction Manager’s Accounting Records
- Insurance Requirements
- Termination Provisions
- Dispute Resolution
- Construction Manager’s Representations, Warranties, and Covenants
- Project Assignment(s) where specific scope of work will be determined on a project-by-project basis
The Evaluation Committee believes AECOM has demonstrated their competence and qualifications to provide the necessary construction management services to the District on the Projects and believes it is in the District’s best interest to approve AECOM as the construction management firm for the Projects.
The Evaluation Committee recommends approving AECOM as the selected construction management firm based on the above and authorizing the District to move forward in negotiating the contract with AECOM.